Site Communication Processes And Ordering Of Materials For The Construction Industry

Communication with Diverse Backgrounds

Outline what site communication processes you would implement for each site and also for communicating with the central office and when they would be implemented. Explain why and how you would implement all of these communication processes. Show how this fits in with organisational management requirements. Also list the benefits of each type of communication implemented.

	3 Storey set of units	Single level Hotel	3 Storey office block
Site Communication Process Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	The most optimum choice of communication would be intercom telephone connected in the building.	Telephone communication can be used for communication within the single level hotel	Documents, Cloud based Communication should be used
Central Office Communication Process	Secured and effective LAN network communication	Secured and effective LAN network communication	Secured and effective WLAN network communication
Justification of selection	For site communication, intercom would be most suitable as it would be set up easily and can be removed when not required. For office premise security of the information would be highly required and it can be achieved with the Lan network	For single storey hotel site communication, telephonic communication would be most suitable as it would be set up easily and can be removed when not required. For office premise security of the information would be highly required and it can be achieved with the Lan network	For office block site communication, Documents and cloud based communication would be most suitable as it would be set up easily and can be removed when not required. For office premise security of the information would be highly required and it can be achieved with the Wlan network
Implementation Process	Intercom and LAN networks can be implemented by hiring a vendor. The vendor would lay wires and cables and implement the communication. The laying of the wires is followed by setting up routers/devices for communication.	Telephone and LAN networks can be implemented by hiring a vendor. The vendor would lay wires and cables and implement the communication. The laying of the wires is followed by setting up routers/devices for communication.	Documentation, Cloud and WLAN networks can be implemented by hiring a vendor. The vendor would lay wires and cables and implement the communication. The laying of the wires is followed by setting up routers/devices for communication.
Fit with organizational processes	Transfer of information and ensuring the work done	Transfer of information and ensuring the work done	Transfer of information and ensuring the work done
Benefits of implementing communication process	Faster and secured network for communication would be required	Faster and secured network for communication would be required	Faster and secured network for communication would be required

Make arrangements for a monthly site meeting for one of the sites with the subcontractors on the site. Prepare an agenda for this meeting and then notify 3 subcontractors by email of the date and time. You will attach a copy of the agenda to the email. You will send these emails to your assessor.

Meeting Number:	MAFDT-663801
Project Name:	Construction of 3 storey sets
Date:	13/11/18
Documented By:	Hewish Leslie
Subject: Requirements for supply of materials
Introduction It is highly required for urging and allowing the materials for the construction of the 3 storey sets.
Agenda Asking for supplier for early drop of materials
Conclusion Required Materials would be available for the users
Sign off: Les Winkle

Meeting Agenda
Meeting Number:	MAFDT-663801
Project Name:	Construction of single floor hotel
Date:	13/11/18
Documented By:	Hewish Leslie
Subject: Change implication project
Introduction It would be required for developing the changes in the project
Agenda Analysis of the changes and implicating them for the project
Conclusion Changes in the project had been implied
Sign off: Les Winkle

Meeting Agenda
Meeting Number:	MAFDT-663801
Project Name:	Construction of 3 storey office block
Date:	13/11/18
Documented By:	Hewish Leslie
Subject: Analysis of the work development
Introduction It would be required for analysis of the system implication management
Agenda Taking care of the final work required in the project
Conclusion Management of the works can be done successfully
Sign off: Les Winkle

Subject: Informing about the progress of the project

Kindy pfa for the attached agenda list for the progress of the project and the remaining works we need to do. For any further information, you can contact me or revert on this mail. We hope for successful work development.

Present a documented process for the ordering of materials that can be used on the above projects. Show how this will enable timely and cost-effective supply of materials and installation of equipment. You may either make up your own or use one from your organisation that is already being used. Explain how this process will be managed to ensure completion within the timelines.

This process must take into account lead time for the materials and when they will be needed by. It must outline all the steps needed to ensure a documented path from the original order to delivery of the goods.

Ordering of materials is essential for the current process of construction management. This includes planning, executing and controlling activities at office and field in construction. Here, the aim is to insure that materials of constructions has present at the point of use as required. This ordering of materials must attempt to assure that proper quantity and quality of materials are selected, purchased, delivered and provided on site at right time and at reasonable expense. Here, material management is the system to plan and control every efforts of materials specified properly in timely way. This are intended to be obtained at reasonable cost and available art the point of usage as needed. Moreover, it is a vital element in project management. These materials denotes an important expense in the currents sector of construction. Thus it minimizes costs of procurement developing scopes to reduce the entire cost of the project. However, poor documentation of materials results in rise of cost as the process of construction take place. Further, effective management of materials results in huge savings in the costs of projects. As the materials are been purchased too fast, the capitals held up and charges of interests that is incurred over the additional inventory of materials. Moreover, the materials can decline during storing till any type of special of care is taken. Besides, extra costs and delays have been are also been incurred as the materials needed of specific activities are been unavailable. They should also assure the timely flow of those materials as a vital concern of material management. Through controlling and managing materials, the performance of managing materials are also calculated. Here, the measurement of performance has been calculating the efficient working of functions. Here, the performance measurements has been differing as per systems. This calculation distinguishes the ordering of materials in parts and make the working system more effective. As joined, the calculations has been able to finish the documenting of ordering of materials.

Hierarchy of Risk Control

Various processes to be managed to assure the finishing within the timelines are analysed hereafter. Firstly, effective planning should be undertaken. This includes labour, material, cost and time has the four important kinds of planning that are undertaken over sites. Here, the planning can be revised quickly to monitor the work has been progressing as per planning. Next, there is purchasing and buying. This should be consisting of material indent, enquiry to vendors, comparison of vendors, selection and negotiation of vendors, purchasing orders and vendor evaluations. Then, there is procuring and receiving. This involves receipts from external suppliers and internal divisions. This system of receipt begins prior the material reaches to the site. Here, the documents to be dispatched are the various copies of purchasing orders, document of supplier’s advice and note of consignments. It is helpful for purchase orders, advice documents of suppliers and note of consignments. It enables store managers to plan and organize clearness of materials. Regarding receipts from internal divisions, the transfer notes and return to storing documents are also used. Next, there are storing and inventory controls. It is seen as the sum of value of raw materials, fuel and lubricants, spare parts, consumables of maintenance at specific point of times. Further, there are supply and distribution of materials. This incorporates challenges for consuming various departments and problems for external suppliers regarding conversion and process. Above all, to complete the plan within time developed departmental efficiency, good supplier and different customer relationship and quality assurance are given.

1. Hire of equipment
2. Maintenance of equipment

There has been no distinct driver regarding the hire of heavy equipment in rent. The construction equipment as a project based industry has been left for collecting the dust till this is required for latest projects. Hence, in doing that, has led to depreciation of equipment. Thus, renting has been a double benefit for companies involved in construction. It has also included rental fees often deductible immediately as the business costs are opposed to get depreciated in longer time period. In this way, it can be said that, as per short term benefits, the business of construction has left its immediate benefits.

Regarding maintenance of equipment, there are opportunities to update these tools as they are seen to be fitted. It can get around the costs of maintenance, space for foregoing expensive storages. Thus, various construction companies, has been renting instead of buying heavy tools that has a net benefit for those companies. Lastly, there has been scopes of construction managers for trying out construction tools prior making any purchase. This must be considered as the route. Thus, there are many cases where it has been making more sense for buying the tools instead of renting. As one is utilizing the tools of equipment, in most working days for future, one have the space for that and ability to keep that maintained. This has owned to be cheaedule of works for the above 3 projects and an overall schedule for the 3 together, or present a schedule for at least 3 individual projects that are being run concurrently with an overall schedule for these.

• the allocation and management of human resources
• allocation of heavy equipment
• coordination of subcontractors
• ordering of materials and equipment

Duties of Consultation, Co-operation and Co-ordination

Explain how you will manage the on-site works in accord with the schedule and environmental controls to maintain a safe and cost-effective work environment.

WBS	Task Name	Duration	Start	Finish	Predecessors
0	Construction Project	255 days	Fri 11/30/18	Thu 11/21/19
1	Project Initialization	13 days	Fri 11/30/18	Tue 12/18/18
1.1	Analysis of requirements of the three projects	5 days	Fri 11/30/18	Thu 12/6/18
1.2	Development of initiation documents	6 days	Fri 12/7/18	Fri 12/14/18	2
1.3	Submission of documents	2 days	Mon 12/17/18	Tue 12/18/18	3
1.4	Sign off	0 days	Tue 12/18/18	Tue 12/18/18	4
2	Project Planning	12 days	Wed 12/19/18	Thu 1/3/19
2.1	Outline of the plan made	7 days	Wed 12/19/18	Thu 12/27/18	5
2.2	Scheduling of the activities	5 days	Fri 12/28/18	Thu 1/3/19	7
2.3	Plan Approval	0 days	Thu 1/3/19	Thu 1/3/19	8
3	Construction Works	222 days	Fri 1/4/19	Mon 11/11/19
3.1	3 storey set	74 days	Fri 1/4/19	Wed 4/17/19
3.1.1	Infrastructure is developed	10 days	Fri 1/4/19	Thu 1/17/19	9
3.1.2	Floor works	6 days	Fri 1/18/19	Fri 1/25/19	12
3.1.3	Walls and Ceiling	8 days	Mon 1/28/19	Wed 2/6/19	13
3.1.4	Levels of the building is done	20 days	Thu 2/7/19	Wed 3/6/19	14
3.1.5	Interior works	16 days	Thu 3/7/19	Thu 3/28/19	15
3.1.6	Safety Installation	5 days	Fri 3/29/19	Thu 4/4/19	16
3.1.7	Other works	9 days	Fri 4/5/19	Wed 4/17/19	17
3.2	Single level hotels	74 days	Thu 4/18/19	Tue 7/30/19
3.2.1	Infrastructure is developed	10 days	Thu 4/18/19	Wed 5/1/19	18
3.2.2	Floor works	6 days	Thu 5/2/19	Thu 5/9/19	20
3.2.3	Walls and Ceiling	8 days	Fri 5/10/19	Tue 5/21/19	21
3.2.4	Hotel Rooms are made	20 days	Wed 5/22/19	Tue 6/18/19	22
3.2.5	Interior works	16 days	Wed 6/19/19	Wed 7/10/19	23
3.2.6	Safety Installation	5 days	Thu 7/11/19	Wed 7/17/19	24
3.2.7	Other works	9 days	Thu 7/18/19	Tue 7/30/19	25
3.3	3 storey office block	74 days	Wed 7/31/19	Mon 11/11/19
3.3.1	Infrastructure is developed	10 days	Wed 7/31/19	Tue 8/13/19	26
3.3.2	Floor works	6 days	Wed 8/14/19	Wed 8/21/19	28
3.3.3	Walls and Ceiling	8 days	Thu 8/22/19	Mon 9/2/19	29
3.3.4	Levels of the building is done	20 days	Tue 9/3/19	Mon 9/30/19	30
3.3.5	Interior works	16 days	Tue 10/1/19	Tue 10/22/19	31
3.3.6	Safety Installation	5 days	Wed 10/23/19	Tue 10/29/19	32
3.3.7	Other works	9 days	Wed 10/30/19	Mon 11/11/19	33
3.4	Completion of the construction works	0 days	Mon 11/11/19	Mon 11/11/19	34
4	Project Closure	8 days	Tue 11/12/19	Thu 11/21/19
4.1	Final Documentation	5 days	Tue 11/12/19	Mon 11/18/19	35
4.2	Inspection of the constructed units	3 days	Tue 11/19/19	Thu 11/21/19	37
4.3	Closure	0 days	Thu 11/21/19	Thu 11/21/19	38

Managing Onsite Work: The onsite work can be managed with the utilization of the works and ensuring that the specific alignment of the factors and implying the fictional usage of the works and the consideration of the work alignment. The onsite work management would be implied with the consideration of the specific work packages aligning the use of the successive work development. The onsite work management can be effectively implied with the assurance of the listing works.

Explain how you would adjust the schedule for the project of the office block due to the fact that a variation is to be made to the 2nd and 3rd storeys. This will entail installation of extra fire walls and kitchens to both storeys. It will mean an adjustment of 1 week on both storeys for the installation of these.

Along with the adjustment for the schedule, explain what documentation would be needed for these variations and who would need to be informed of these variations.

The adjustment would include the variation of the activities and the management of the successful adjusting of the work. The integration would be implied with the use of the successful and effective work management for the alignment of the improved management processing. The adjustment would be effectively managed by documenting the works and it would also be helpful for developing the submissive expression of the factors aligning the specific work resolution.

Outline what industrial relations processes are in place for your company, or how you would institute these for a new company and how these would be managed. These needs to be in accord with regulatory guidelines.

The design and build management would be effective for the implementation of the factors and formation of the smart and effective work development. The management of the specific works would be implied with the continuation of the successful project completion. The industrial relationship would be implied with the alignment of the successive implication management. The implication of the new industrial relation would be effectively implied with the continuation of the works and alignment of the successive information management. The management would be improved with the utilization of the factors aligning the implication of the works taking care of the specific alignment management. The implementation and the management of the processes can be effectively implied with the help of the improved communication management.

Benefits of Effective Site Communication

Explain how you would effectively implement quality management to ensure that there would be a continuous improvement environment by:

• continually monitoring safety procedures
• analysing reports
• reviewing procedures

The continuous improvement management plan would include the following processes for the project,

Identification of the needs: The first step of the continuous improvement plan would involve the identification of the needs for the project execution. The change implication would be aligned with the management of the works and the specific analysis of the needs for the project.

Selection of the quality tools: The quality tools would be selected for entrapping the management of the successful project tool implication. The quality tools would be implemented with the consideration of the works aligned with the management of the work factors.

Set specific goals: The specific goals for the continuous improvement plan would be set for aligning the works and entrapping the management of the works successive with the continuation of the alignment management.

Execution of the activities: the activities would be executed with the help of the management process aligning with the formation of the works and ease of the alignment management.

Continuous Monitor Process: The continuous monitor process would be aligned with the successful taking care of the works and the formation of the alignment management.

Explain how you would establish and manage a system to deal with problems and delays that affect performance on projects.

The performance of the projects can be effectively managed with the alignment of the works and taking care of the smart management process. The project performance can be effectively evaluated and analysed with the help of the effective work management process. The implication would also allow the management of the improved management process.

Outline how you would manage and approve progress claims in line with your organisational policy and contract requirements. Explain how you would ensure that the progress payment would be received on time on the basis of work completed. Demonstrate this with the use of a contract you would commonly use for this type of project.

Managing contract requirements are same as project managements. Every contract is a mini-project. This has distinct aims, consuming of resources and consists of a starting and ending date and needs coordination and planning of various related acts. It also consists of documentation of contract files across the overall process. The contract requirements involves documenting and monitoring of performances. It is dependable on organizations and services and goes to be procured. There are regular and daily monitoring of contracts to be mainly responsible for the requisitions. At every case, the procurement officers are liable to follow up and assure the actions of the suppliers and the organizations are along the line with contractual responsibilities. These contracts ate amended to reflect agreed changes as per situations and claiming and disputing to resolve amicably as per the contract terms. Further, the payment for services and goes are to be delivered independently from procurement functions. This is done through contracting the closes out that again as per the liability of procurement officers. Here the phases of contract management are expected to assure that the parties has been working to gain the aims of contracts. Moreover, contract management is been in the basis of idea that the contract has been on agreement. There has a partnership with obligations and rights that is met from both sides for gaining the aims. Besides, contract management has been aimed not to seek failure. It has been instead of determining issues and seeling solutions together with every contracting parties that are involved. 

Materials Ordering Process

Explain how you would ensure that claims for payments to be made are checked for accuracy and compared with scheduled projected costs.

Regarding costs of scheduled projects and accuracy various aspects are to be kept in mind regarding payments. There are desirability of avoiding claims. These obligations for solving appropriate claims has entitlements in effective and professional manner. There has been investment under front end surveys, specifically ground investigations and topographical surveys. This helps in decrease in likelihood of various claims. This is also vital for assuring that every geotechnical information are available to every parties at bidding processes. This is vital to picking the most proper process to procurement related to risk allocation and proper conditions of contracts. It has involves deciding where elements of projects to be designed by subcontractors and contractors. This has also avoided changes to forms of contracts of standard, has been attempting in re-allocating various risks. It also leads to uncertainty and ambiguity. Here, the different balances of marginal judgements has been favouring the party that no hand to draft the contract. This rule of cost payment has been applied against different types of interpretation of various ambiguities. However, earlier the dispute gets settled, cheaper the settlement becomes. Moreover, there are notable benefits for reducing the time of antagonism taking place between various parties to contract.

Consult with an inspector of the regulatory authority (acted by the assessor or another person) for approvals for this change. You will do this face-to face to see what is required for the approval to be given. You will need to apply problem-solving skills to resolve this with the regulatory authority.

Me: Hi, How are you?

Inspector: I am fine. Thank You. How are you?

Me: Good. Thank You. I wanted to talk about some approval requirements.

Inspector: Tell me. I am all ears.

Me: I had been given a responsibility for managing three construction projects at the same time. Hence, I am working on a specific schedule that would enable in managing the work requirement for the project. However, for integrating the three projects, I would need managing some specific work patter and resource usage factors. For enabling the improved work development, I would have to integrate the exercises and it would be helpful for taking care of the resources.

Inspector: That’s good. What do u need approval for?

Me: I would require consent for the transportation management and integrating of the specific work completion. So, if you would allow me transportation facilities, I would be able to integrate the work cohesively.

Effective Management of Materials

Inspector: Okay, I would see what I can do in it.

Me: Kindly help me this situation.

Various problem solving skills are analysed hereafter.

Defining every issues in details to solve that:

Adequate time should be taken to study the issues and analyse the criteria for proper decision and create some goes options.

Offering one and two strongly suggested solutions:

This has offered various proposals confusing clients and allow then to turn indecisive. There should be clear direction to offer solutions and ask team and individuals to support to repeat that back in clear manner.

Prioritization of client’s steps for avoiding overwhelm:

There must be assurance that the requested action steps are achievable and doable in timely way.

Deploying step-by step actions:

As one approaches to problems in systematic manner, one should encoder the important aspects every time. They must also ask the decisions that are well thought out , plans and execution.,

You will arrange for and conduct an on-site meeting with the following subcontractors (acted by others) to inform them of the variation and the changes to their work:

• Plasterer – for the installation of the steel framing and fire walls.
• Plumber – for the extra plumbing in the additional kitchens.
• Electrician – for the extra electrical work in the kitchen
• Cabinetmaker – for the extra kitchens

Arrangement and conduct for on-site meeting: the arrangement for on-site meeting is developed for ensuring that the changes for the development of the activities and alignment of the activity development. The on-site meeting would be specifically arranged for changing the operations and aligning the modification of the work deliverable. The on-site meeting would be developed for taking care of the work and confining the management of the specific implication management. The following steps must be followed for arranging and executing the meeting with the stakeholders,

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