Project Plan For Tourism Activity In Australia: Exploring Customers And Achieving Sustainability
Version
The purpose of this project is to design a project plan for initiating a tourism activity in Australia. The project helps in pointing out the strength and weaknesses of the project for improvement. The focus of the project is to explore the number of customers to foster tourism is Australia which helps in achieving sustainability to remain ahead of competitors. The target audience of this project is to invite customers from all over the world to increase tourism in Australia at global level [1]. The budget is the major concern area for the development of the quality plan to explore tourism activity in the country.
Version:
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Date |
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Version Number |
Tourism 1.0 |
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Prepared By |
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Status |
Original project |
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Project Title |
Project plan on tourism activity in Australia |
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Lead Consultancy |
ABC consultant |
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Project Start date |
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Project end Date |
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Name |
Role |
Responsibilities |
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K. Williams |
Project manager |
He is responsible for the integration of the team Taking decision on the plans submitted by the sub-ordinates [2]. Managing the review meetings with the team members for the accomplishment of the project[3] Supervises the consultation Managing good and healthy relationship with the vendors Proper management of communication between team members |
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R. Thomson |
Project Sponsor |
He is responsible for managing the inflow of the cash at the site location for the management of the resources required to complete the project of tourism. Managing the review meetings with the team members for the accomplishment of the project [4] |
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L. Lawson |
Head of the steering committee |
Managing the resources required for the implementation of the plan Approval of the budget required for the completion of the project Resolving the chaos and conflict between the team members Managing the review meetings with the team members for the accomplishment of the project |
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W. S. Swaminathan |
Project planner |
Responsible for the scheduling of activities Development of the activity chart Development of the gantt chart Development of the network diagram Development of the communication plan |
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K. Li |
Project designer |
Development of the working model of the project on tourism |
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R. Chang |
Project Risk Manager |
Responsible for the analysis of the risk and risk mitigation schemes |
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H. Wang |
Security manager |
Focuses on the development of security plan by considering the report of risks to develop proactive and reactive security plan [5] |
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D. Diwan |
Programmer and coder |
Responsible for developing the code for the project designed to provide the working model to the project owner |
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F. Falengo |
Tester |
He is responsible for deploying the teting methology to know the efficiency and effectiveness of the developed project in attracting new tourist in Australia |
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ABC company |
Consultant |
The company is responsible for managing the difference in the actual and scheduled plan by providing new solution to manage the risks of completing the project on time. |
The goal of the project is to bring sustainability in exploring tourism activity in Australia with the minimum budget and cost required to make the project implemented. The objective of the project is to overcome the challenges and issues which come forward in the successful implementation of the project undertaken. The focus should be given on the organization chart to complete the allocated task within the timeline, developing marketing strategy to attract customers globally, to analyse the gaps which exist in the traditional tourism structure employed by the country, solution to the gaps which exist in the traditional tourism system. The goals and objectives of the project are highlighted below:
- Providing better plan of facility to the tourist from the global world
- Enhance coordination among various project activities
- Managing flow of communication between internal and external sources
- Designing of the security system for the tourist
- Use of technology in the development of the portal for initiating tourism in Australia.
- Enhancing reliability of the project plan
- Giving focus to satisfy the target audience
- Techniques use to attract more customers towards the nation
- Managing agreements with security council
The project is developed to attract the customers from all over the world to initiate tourism activity in the country of Australia. The increasing tourism helps in the deployment of the foreign exchange policy which helps in increasing the economic condition of the nation. From the research study, we have concluded that the traditional tourism structure was developed only for the local public only but with the development of the new structure we are able to provide invitation to the new customers in the global market to visit wonderful places of Australia. The audience of the global world can be attracted through the demonstration of images of the tourist places located in Australia [6].
The scope of the project is to resolve the issues which exist with the traditional working of the tourism sector in Australia. The generation of the new plans helps in overcoming gaps which exist with the tourism sector in Australia [7]. The designing of the web portal helps in providing information and awareness to the customers located globally all around the world. The cost estimation plan should be in the budget approved of minimum $ 10000 and Maximum $ 80000.
- Limited source of funds
- No contingency plan
- Laws and regulation imposed by the Australian government in the deployment of the project
- Issues related to the ethical laws
- Advanced technology used by the competitors
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Risk identification |
Level of risk |
Likelihood of event |
Risks management plan |
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Labour and team hours |
High |
Certainty |
The role and responsibility should be clearly defined to the team members such as project manager, executive manager, labour, and etc. The communication plan of activities should be deployed among for the analysis of the report generated |
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Project scheduling activity |
High |
Certainty |
Difference in the project scheduled data and actual carrying over of the project activity plan. The reviews of baseline completion should be undertaken by the top executives |
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Team members |
High |
Certainty |
Periodic meetings should be arranged between the team members to resolve the matter of conflict and grievances. |
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Interface and coordination |
Medium |
Uncertainty |
The communication plan of activities should be deployed among the team members for the analysis of the report generated |
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Skills and talents of the team members |
High |
Uncertainty |
Increasing the level of expertise for the team members |
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Availability of documentation |
Medium |
Likely |
The reviews of baseline completion should be undertaken by the top executives. 70% of the documentation should be provided to the top executives for analysis of the project completion |
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Project scope |
Low |
Likely |
In-scope and out-scope activities should be clearly defined |
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Consultation |
Low |
Likely |
It helps in analysing the flaws of the project for recommendation to new solution [8] |
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Cost estimation plan |
High |
Certainty |
The difference in actual and budgeted cost can create a problem in the management of the project activities. The budgeted cost should always be more than the actual cost[9] |
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Timeline |
High |
Certainty |
The focus should be given on completing the activities allocated to the participant within the timeline approved for it. |
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Improper communication with the top executives |
High |
Certainty |
Periodic reviews and consultation should be provided for team motivation |
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Improper distribution of role and responsibility |
High |
Likely |
The activities should be provided according the skills and expertise of the team member to get effective output. |
The security planning should focus on providing protection mechanism to the physical and the non-physical assets such as Insurance cover to the people residing to the Australia for tourism, personal details of the tourists, managing backup of data, auditing of the records according to the changes in the customer details, integration of data, data leakages, and others [10].
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Name Who |
Objective What |
Medium |
Frequency |
Audience |
Deliverables |
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Project manager |
He is responsible for the integration of the team, Taking decision on the plans submitted by the sub-ordinates, Managing the review meetings with the team members for the accomplishment of the project, Supervises the consultation Managing good and healthy relationship with the vendors, Proper management of communication between team members |
Face to face communication |
Weekly |
Project Sponsor Steering committee |
Approval of the project plan and schedule of activities Management of chaos and conflicts |
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Project Sponsor |
He is responsible for managing the inflow of the cash at the site location for the management of the resources required to complete the project of tourism, Managing the review meetings with the team members for the accomplishment of the project |
Face to face communication |
Monthly |
Project manager Steering committtee |
Funding of the resources |
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Head of the steering committee |
Managing the resources required for the implementation of the plan, Approval of the budget required for the completion of the project, Resolving the chaos and conflict between the team members, Managing the review meetings with the team members for the accomplishment of the project [11] |
Daily |
Project team |
Approval of the plans submitted by the subordinates. Generation of the review report for higher authority |
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Project planner |
Responsible for the scheduling of activities, Development of the activity chart, Development of the gantt chart, Development of the network diagram, Development of the communication plan [12] |
Face to face communication |
Daily |
Project manager |
Project Plan |
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Project designer |
Development of the working model of the project on tourism |
Face to face communication |
Weekly |
Project manager and consultant |
Project Design |
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Project Risk Manager |
Responsible for the analysis of the risk and risk mitigation schemes |
Face to face communication |
Daily |
Project manager and consultant |
Project risk mitigation plan |
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Security manager |
Focuses on the development of security plan by considering the report of risks to develop proactive and reactive security plan [14] |
Face to face communication |
Monthly |
Project manager and project risks manager |
Security proposal plan |
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Programmer and coder |
Responsible for developing the code for the project designed to provide the working model to the project owner [15] |
Face to face communication |
Monthly |
Project designer |
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Tester |
He is responsible for deploying the testing methodology to know the efficiency and effectiveness of the developed project in attracting new tourist in Australia |
Face to face communication |
Monthly |
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Consultant |
The company is responsible for managing the difference in the actual and scheduled plan by providing new solution to manage the risks of completing the project on time. |
Face to face communication |
Daily |
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Front End: Visual Studio Dot Net 2013
Back End: SQL SERVER 2010
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Hardware |
2 GB RAM Window 7 |
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Software |
Visual Studio Dot Net 2013 SQL server 2010 |
Inefficiency in the funding process
Improper management of hardware and software support [13]
Non-availability of Dot Net Programmer and expert
The project deliverables includes:
- Planning documentation Report
- Design Documentation Report
- Implementation plan
- Risk Identification and management plan
- Communication management plan
- Feedback of customer satisfaction report.
References
[1]D. Boskovic, Planning and organizing tourist destination. 2010
[2]V. Ratten, Future research direction in tourism marketing. 2010
[3]K. Chon, Tourism development and planning in phillipines. 2012
[4]D. Pinel, A community based tourism planning process model. 2013
[5]J. Donoghue, First progress report of the tourism action plan implementation group. 2004
[6]J. Stange, Tourism destination management achieving sustainable and competitive results. 2013
[7]D. Thomson, Economic growth through sustainable tourism project. 2014
[8]T. Teixeira, Analysis and design of a project management information system. 2015
[9]S. Perkins, Tourism planning and development. 2014
[10]R. Hibruner, Project development for sustainable tourism: A step by Step approach. 2010
[1]1N. Hall, Project management: Recent development and research opportunity. 2012
[12]P. Mustaro, Project management principles applied in academic research project. 2013
[13]J. Dillard, Project management journal. 2007
[14]O. Passenheim, Project management. 2010
[15]E. Kjolhede, Project management theory and the management of research project. 2000