Project Plan For Implementation Of Inventory Management System In Hubb Holdings Company Limited

Scope of the Project and Control Measures

The scope of the project is implementation of inventory management system in Hubb Holdings Company Limited. The in-scope of inventory management system is supply orders which will reduce warehouse cost and transportation while improvement of customer service. The system will improve inventory turn and optimize flow of the goods (Laudon & Laudon, 2016). The proposed system is improvement the cash flow and decision making. It provides effective execution of the project tasks by means of consistent computerized method. It also provides point of sales. Out scope of the system is that it cannot calculate salaries of employees and measure expenses of the product.

The inventory control system contains list of the orders to fill and prompt the worker to pick required items and provides packaging plus shipping information. The inventory control is used to automate the sales order process and manage in and out of the materials of hardware (Ptak & Schragenheim, 2016). The system can control inventory by managing internal warehouse movements, storage and support to record and track materials of quality plus value. The control measures of inventory control system are:

1. The management should set optimized re-order and safety stock levels with average inventory level to make sure that the cost is contained (Roni, Jin, & Eksioglu, 2015).
2. The company should prepare inventory budget which is included of total ownership cost to keep the inventory on hand.
3. There is tracking of quantity as well as value of the stocked items. The system should optimize the inventory balances (Singha, Buddhakulsomsiri, & Parthanadee, 2017).
4. In order to make sure that the inventory is below control, the management should agree to purchasing processes support with definite sales history moreover exact pattern data.

The goal of this project plan is design and implementation of inventory management system for Hubb Holdings Company Limited. The project aims to provide effective interface to technological development work to manage inventory. The project plan is achieved benefits when it is implemented project deliverables to meet with preferred necessities of the project plan (Maskell, Baggaley, & Grasso 2016). The project plan should finish within scheduled time and estimated budget so that it can achieve success. A proper communication plan is required so that the stakeholder should communicate with the project manager and able to build closer relationships with client and supplier.  The main objectives of this project are included of:

• To calculate the bill and give bill to the customer
• To store products and prices information
• To set rate of taxes as well as commission on the goods
• To review report of product in fixed instance of time
• To modify graphical user interface of system
• To offer high level of security as the system is password protected to prevent any unauthorized access to the system

The purpose of inventory control is generating maximum profit from less amount of inventory investment without influencing the level of customer satisfaction and order fill rates. Therefore, the company should ensure that inventory control measures help to maximize business efficiency along with business profitability (Wild, 2017). The business organization is used of relational database to enable the inventory management system so that the users can manipulate as well as compare the stored data. Data warehousing is a part of relational database so that it can store various forms of data. Cloud technology as well as virtualization is information system so that the company can accommodate the operations of the firm. This information technology can prevent the firm to face data storage challenges (Tatoglu et al., 2016). Cloud computing benefits the business merger by implementation of data storage system can enable remote access of stored data. It can reduce cost of IT resources, energy consumption as well as cost related to system upgrade. It scales the business operations while the cloud computing can provide backup for data storage ensures business continuity (Feng et al., 2014). Virtualization is an information technology that is focused on developing the virtual devices used by the users those require to access data from remote areas using internet. It can create server, and operating system along with storage devices, network used in the cloud computing. The security mechanism is Identify and Access Management (IAM) which will enable the firm to identify the users those can access the information stored within cloud.

Goals and Objectives of the Project

Hardening will reduce access to server by unauthorized personnel which will eliminate required programs, disable ports and services which is not required. It will outsource from the cloud providers (Prajogo, Oke, & Olhager, 2016). A good management practice is required for implementation of inventory management system. The key features of inventory management system are:

Demand forecasting: It is a key to plan what to order so that the customers can spend their resources. The system will provide required information that helps to keep accurate level of inventory plus make better decisions related to products and goods.

Account integration: The accounting system cannot perform work of order and inventory management system to run a business. It is helpful to have direct integration with the accounting package from the inventory management system (Chae et al., 2014). It will enable to post general ledger account and keep track of the business expenses. The software will help the business by leveraging control of inventory automation. It permits users to arrange fundamental changes in sales throughout record keeping furthermore controlling abilities.

Centralized storage: It is difficult for the business to manage orders along with direct the products to right customers (Peng et al., 2016). By using proposed system, it is easier to track availability of products and services; therefore it will maintain satisfaction level of customers.

Stock operations and sales productivity: The system is effective for Technology Company as it will save time as well as effort required to manage the stock manually and the data are also updated on the devices. Most of the company can report improvement of closed deal rates while implementation of inventory management system (Tatoglu et al., 2016). It is accurate inventory prevents from loss of customers and reduce human mistakes like reporting products which are out of stock.

In-time delivery: The benefit of inventory management software is to deliver the products and goods on time. Advanced programs are involved in the process, provided realistic review of the order status and allowed to track the movement of product from purchase to arrive them.

This project plan will ensure that the proposed information system for the company integrate of cloud computing, virtualization and data warehousing (Chavez et al., 2016). The project is controlled so that it ensures that success of project work is not achieved and the project team is being equipped to handle the project risks. As the project is on tight budget, it is required to keep scope in defined project deliverables. The scope control is required to commit the project stakeholders such as project team, project sponsor and project client. Hubb Holdings Company Limited is required to adopt cloud computing, virtualization and data warehousing for expansion of their business to gain competitive advantage (Monczka et al., 2015). The information technology can enable remote storage, access management and data storage on internet server rather than hardware as well as software devices of project organization. The company is operated with increase in competitive environment that can make profitability and high level of customer satisfaction. The data analytics is required to manage sale, profit, revenue and turnover.

Key Features of Inventory Management System

The goal of the project plan is to implement the system properly so that it can increase profit and income of the company. The main priority of the business is to meet with their client’s requirements. The competitive advantage can manipulate to raise the market share, profitability as well as customer satisfaction (Dubey, Gunasekaran, & Ali, 2015). Data warehousing can enhance quality as well as consistency within the operations of the organization. The data is being retrieved from various sources, departments and business processes. When there is an increase in customer service level, then it results to have highly defined in addition to inventory control policy (Croom et al., 2018). The inventory control can reduce labor costs associated with management of inventory in the organization. Therefore, the inventory is managed whether it goes from one place to another, retrieve for order and put it for data storage.  

The objectives of the inventory management system are to offer desired level of the customer services, allow cost effective operations and reduce the inventory investments. The system supervises flow of goods from the producers towards warehouses in addition to facilities the point of sale. The key purpose of the system is to maintain comprehensive record of each new product as it is entered the warehouse or the point of sale (Yu et al., 2014). The process is very complex for larger organizations, however the basics is based on organizational size and its type. Within the system, the goods are to be delivered in getting area of the warehouse within outline of the raw materials in addition to components. The goods in addition to products are placed in stock areas and shelves. The system has various data to keep track of goods and products as it moves throughout process, included of lot numbers, cost and quantity of the goods, date when the products are moved through the process and serial numbers (Carbonara & Pellegrino, 2017). The system begins as simple spreadsheets which can track quantities of the goods and products within the warehouse, but it has complex inventory management system. Therefore, the system can maintain track of the goods within the inventory, now and again it can transversely various warehouse locations. The inventory management system software is used to calculate the cost so that the system can have proper assessment of value of the goods and products.

The system is running on the premises, but it is deployed within the public cloud, private cloud as well as hybrid cloud environment. The company is not required such a complex as well as expensive system which can rely on standalone inventory management products throughout SaaS applications (Masa’deh et al., 2017). The system is consisted of various methodologies for keeping right mount if gods on the hand to fulfill the demands of customer and then operate it gainfully. The task is considered as complex when the company is dealt with thousands of the stock keeping units which can span of various warehouses. The stock review is involved of daily analysis of the stock on hand for projecting the future requirements.

WBS	Task Name	Cost
0	Implementation of inventory management system in Hubb Holdings Company Limited	$200,000,000.00
1	Project initiation phase	$50,311,600.00
2	Project configuration phase	$49,576,500.00
3	Project implementation phase	$55,431,900.00
4	Project user training phase	$15,120,000.00
5	Go live phase	$29,560,000.00

Resource Name	Type	Initials	Max. Units	Std. Rate	Accrue At	Base Calendar
Project Manager	Work	P	100%	$90,000.00/hr	Prorated	Standard
System Analyst	Work	S	100%	$70,000.00/hr	Prorated	Standard
Software Developer	Work	S	100%	$53,000.00/hr	Prorated	Standard
System Tester	Work	S	100%	$60,000.00/hr	Prorated	Standard
Designer	Work	D	100%	$50,000.00/hr	Prorated	Standard
Operation Manager	Work	O	100%	$55,000.00/hr	Prorated	Standard
Project Leader	Work	P	100%	$45,000.00/hr	Prorated	Standard
cables	Material	c		$4,300.00	Prorated
wireless routers	Material	w		$2,700.00	Prorated
LAN cards	Material	L		$1,700.00	Prorated
switches	Material	s		$4,000.00	Prorated
routers	Material	r		$2,900.00	Prorated
Operating system	Material	O		$2,500.00	Prorated
Firewall	Material	F		$3,700.00	Prorated
Security applications	Material	S		$5,000.00	Prorated

The solution of the project plan is implementation of inventory management system so that the company can gain competitive advantage. The selected system can reduce the cost and make the business work more efficient. It is a challenge for the organization to keep right amount of stock with central to business operations. Due to rise in customer expectations, inventory management can provide competitive advantage (Wolf, 2014). The company without good control can face overstock issue, stock out, inaccurate stock information and loss of inventory in warehouse. Implementation of inventory management system for better managing the inventory can provide a competitive advantage. Effective inventory can increase net profit by reduction of inventory investments (Epstein, 2018). With the proposed system, the organization can maintain right amount of item at right time in accurate location. It helps to deliver on-time as well as on-budget implementation of the system.

In this project plan, the implementation of information technology is inventory management system. This system application can track each aspect of items the company keeps in stock to sell them. It assists with purchasing as well as receiving, tracking and shipping in the company (Paulraj, Chen, & Blome, 2017). The proposed system can track turnover along with assist with recording. Hubb Holdings Company Limited is such a company consists of core business goal to develop technology in enhancing the business operations effectively. The business is provided cost effective business tools and methods to meet with business and customer requirements. The annual gross revenue of that company is $35 million. The company is used of manual system for managing their technology services, therefore to increase their business efficiency they take decisions to implement software based system like inventory management system (Chardine-Baumann & Botta-Genoulaz, 2014). The company is provided security services and health services to enhance the business efficiency. The business is provided data plus program security control measures for consumer among installation of firewall. The main purpose of inventory management system installation is enhancing the business efficiency of customer. The system is put to run day-to-day activities of the business enhanced business efficiency.    

The recommend solution providers assist with development and implementation of information system are NetSuite Solution Providers, Meyler Capital, Solutions IS and Atlas Systems. Those solution providers are business application experts those can deliver complete cloud computing solutions with development, implementation and support. The solution providers demonstrated information system delivered with proven methods to make sure about the business success. The cost analysis of the solution providers is:

Solution providers	Cost
NetSuite Solution Providers	$ 80,045
Meyler Capital	$ 67,900
Atlas Systems	$ 90,045

Project introduction includes background information of the company

Hubb Holdings Company Limited is such an innovative company that has core business goal to develop technology for expansion of business operations efficiency and business profitability. The firm is consisted of business operations by offering effective business tools and methods that are reliable and cost effective. It can address the business as well as customer requirements (Monczka et al., 2015). The organization is consisted of innovative internet business for ten years with pride in quality, reasonable products, a broad market coverage furthermore sustainability. The annual gross revenue of company is at $35 million. The revenue has ability to grow services and number of customers they are serving each year. The selected company is one floor enterprise and they have desire to grow in three floors in span of six months and less throughout the business merger.

The company is provided security services, health in addition to well-being services to enhance the efficiency of business. The company is also provided of data and program security measures for customers among installation of firewall (Govindan et al., 2016). It puts the security software for client, individuals plus businesses. The health services are included of MyMDband technologies which helps medical practitioners to get client information by scanning code on band. The organization is installed inventory management system for enhancement of customer business efficiency. The cloud developers are sourced to install various services along with infrastructures which are required to implement the system among security and network infrastructures (Longoni & Cagliano, 2018). The web developers also required to help design the website and ensured that the target users are integrated within the inventory management system.      

The selected business company, Hubb Holdings Company Limited is involved to develop technology for development of business operations competence in addition to business productivity. The firm is consisted of business operations by presenting efficient business tools and methods that are consistent and cost effective. The company is offered of security services, wellbeing in addition to well-being services to improve the competence of business (Schaltegger & Burritt, 2014). The company is also offered of data and program safety measures for clients between settings up of firewall. It places the security software for customer, persons plus businesses.

Accurate system can maintain stock control and provide information which can assist with modified supply scheduling.  Getting stability precise can free up the working assets and assist in expansion of the business. The customer service is improved by inventory management. The sales team is assisted by offering proper quantities of goods and products. In order to gain a competitive advantage, it is required for physical movement of goods in warehouse and store properly to match recorded count of the movement of stock (Handfield et al., 2015). It can save time and cost with enhancement of potential value at supply chain.  

The inventory management system is implemented in the organization to figure out how the inventory is required to have. It will help to prevent the shortage of product as well as allow keeping the inventory without having within the warehouse. The inventory management system has a real time as well as monetary benefits. The system helps to save money which could be wasted on slow moving products (Laari et al., 2016). The inventory management devices should help to reduce manual processes as the employees can focus on area of the business. The business managed the inventory report to 2-10% with increase in sales. It will then manage the inventory report to 50% reduction in the lead times. Effective inventory management practices can help to decrease the inventory and lower the holding cost of the inventory. It carries extra inventory which becomes costly for the business firm (Pankert, Faggiano, & Taga, 2014). The management solutions save the time and less time is spent to manage the results of inventory in greater productivity for the project clients.      

The company is used of operational system along with relational database for business functions of Hubb Holdings Company Limited. The company is anticipated to integrate data warehousing, cloud technologies along with virtualization. The system is put in place to aid in running of daily basis functions of the company. The inventory management system has enhanced the business efficiency in various ways (Paunov & Rollo, 2016). Relational database is used and enabled the system users to manipulate as well as compare data which are being stored. The cloud technology is an information system for the business as the firm is anticipated growing and accommodating the operations of company in same industry. The cloud technology provides a backup for storing data, ensuring the business continuity even that leads to data loss. Virtualization is a module of cloud computing furthermore is primarily concerned with the expansion of the virtual devices which can be utilized by the users who might necessitate accessing the data from remote areas by means of the internet (Worthmann & Flucher, 2015). Virtualization builds the servers, storage devices, the operating systems in addition to the networks to be employed in cloud computing.

Network infrastructure is required for external as well as internal communication which can integrate both the hardware and the software resources offer communication pathways for information sharing (Horvitz & Mulligan, 2015). The used hardware devices are consisted of cables, wireless routers, LAN cards, switches and routers as well as software devices are included of operating systems, firewall, and security applications to make sure that stored data plus programs are secured from the fraudsters (Perera et al., 2015). The company is required to adopt cloud computing for security measures in addition to firewalls which are available in addition to cloud providers.

Inventory control application is a system which is also known as inventory control system. It is a software application which is used in the organization to track the items and the inventory in the organization (Kumar, Singh & Shankar, 2015). The purchasing of the item for running business in the organization can be controlled and managed through the inventory control system. The inventory control system is effective compared to the manual system as it mitigates the chances of errors.

In order to implement the inventory management system some of the steps or concerns are needed to be taken care of. Different aspects of implementation of the inventory management system are:

Different inventory systems have different functionalities. The basic inventory management system is computer based software which will permit the storage of the data in MS-Access and MS-Spreadsheet. On the other hand the advanced inventory management system includes specific customized software along with cloud based packages (Carbonara & Pellegrino, 2017). The selection of the software for the implementation of the inventory control can be done on the basis of the requirement of the company.

The implementation of the system is done after the choosing of the right software for controlling the inventory. While developing the implementation of the inventory management system, the good practices regarding the control of the inventory should be included in the proposed system. The locations for maintaining the stocks and counting the assets in the organization can be implemented in the chosen system (Hammer, 2015). After the successful implementation of the system, providing proper training to the employees in the organization is needed to be given so that they can handle the newly implemented system in a proper way (Hitomi, 2017). This implementation in the organization will help to reduce the stress for the employees regarding the manual processing of the inventory. Apart from that the chances of the human error can be prevented through the automated counting facility of this software.

There are certain advantages in the inventory control system. The use of advanced technology can be helpful for managing the process. One of the significant uses of technology in the inventory control and management is the use of RFID. RFID is also defined as the radio frequency identification. Every item and the goods in the organization can have the RFID tag. This tag will help to keep the track of the assets and the goods of the organization directly with the machines or the system for maintaining the inventory control (Bichou, 2015). This decreases the level of human interface between tracking the assets and updating the current assets in the system. This decreased level will mitigate the chances of the human mistakes. In many advanced inventory control system, RFID is implemented to enhance the functionality of the system.

Important aspects of inventory control:

There are some attributes and the characteristics of the inventory control those are needed to be present in the inventory control and management system.

Availability:  Inventory is needed to be available by location. This means that the inventory control system can maintain the record when the assets are moved from one location to another. Earlier many inventory control systems ignored this major principal as they were more focused about managing the accounting system of the organization.

Policies and procedures: During the implementation of the inventory control system, the policies and the procedures for maintaining assets are needed to be evaluated and infused during the development of the system. In this case, it is needed to be known that different organizations have different set of policies and procedures for maintaining the assets.

Access control: While implementations of the inventory control system, the control of the access to the system is needed to be maintained.  The main objective of the access control is that the changes in the list of inventory in the software system can be done by the authorized person. In this case, the limited accessibility can be given to the employees so that they can record the entry of the assets in the system. In order to do this the use of the username and password can be implemented in the system.  The limited accessibility also permits running of the software in two modes- user mode, where the employees can make the entry of the assets (Campbell, Jardine & McGlynn, 2015). Admin mode enables the admin from the organization or the management to make the update and the edit of the assets if it is necessary. The monitoring and the control of the whole inventory process can be done through then admin mode.

The purpose of this project plan is to provide the project goals and objectives. The plan will hand out as conformity between the project stakeholders such as project sponsor, project manager, project team as well as workers those are connected with and affected by the project. The project approach is roll out the information technology including higher level of project milestones such as:

• Phase 1: Project initiation phase
• Phase 2: Project configuration phase
• Phase 3: Project implementation phase
• Phase 4: Project user training phase
• Phase 5: Go live phase

The business goals as well as objectives of this particular project are based on implementation of information technology that can:

1. Facilitating of coordination plus information sharing both interior as well as exterior to participating organizations
2. Enhancing capability in addition to effectiveness of the project staffs to carry out their technical jobs
3. Providing higher level of data security
4. Providing reliable and flexible technology base for future
5. Facilitating of electronic capture of the data as its sources
6. Easier to use
7. Elimination of superfluous data entry during the business organization

The project goals and objectives are as follows:

1. Ensuring that the end users have input in the design processes
2. Accomplishment of the project business goals as well as objectives with defined project budget in addition to time parameters
3. Minimization of impact to the business operations with affected business units
4. Secure agreement among the technical department and selected project vendor

Following are project assumptions which are made to prepare the project plan of implementation of inventory management system such as:

1. The employees are willing to change operations of Hubb Holdings Company Limited to get a benefit of functionality accessible by the information technology.
2. The organization will make sure that there is proper availability of the project team members as required to finish the project activities, goals and objectives.
3. The steering committee will able to contribute in appropriate project execution plan such as there are timely approval cycles along with project meetings.
4. There is failure to recognize the changes to the project deliverables with time period specified in project timeline will lead to delay in the project plan.
5. The project teams members are adhere to communication plan.
6. Both middle and top management level will foster support to meet with project goals and objectives.
7. The company will make sure that there is survival of the technological infrastructure which can carry the new information technology.
8. The project participants will take by the project guidelines in the project plan.
9. The project plan can amend as new information and project challenges are being exposed.

The project constraints are identified as following:

1. There is limited project funding sources with no project possibility.
2. Due to scenery of the law enforcement, there is inconsistent accessibility of project resources.

Project schedule

The implementation of inventory management system takes 5 months. The timeline of the project plan is based on size of organization, number of warehouse facility, and nature for integration of system and solution enhancements. The responsible person those are implicated in conducting the project plan are project manager, system analyst, software developer, system tester, designer, operation manager, project leader, cables, wireless routers, LAN cards, switches, routers, operating system, firewall and security applications.

WBS	Task Name	Duration	Start	Finish	Predecessors	Resource Names
0	Implementation of inventory management system in Hubb Holdings Company Limited	117 days	Thu 12/13/18	Fri 5/24/19
1	Project initiation phase	51 days	Thu 12/13/18	Thu 2/21/19
1.1	Documentation of operational process	3 days	Thu 12/13/18	Mon 12/17/18		Operation Manager, Project Manager
1.2	Identification of system work	2 days	Tue 12/18/18	Wed 12/19/18	2	Project Manager, System Analyst
1.3	Determine gap in system functionality	5 days	Thu 12/20/18	Mon 2/4/19	3	Project Manager, System Analyst, cables[1],Firewall[1],Operating system[1]
1.4	Project kick off meeting	4 days	Tue 2/12/19	Thu 2/21/19	4	Operation Manager, Project Manager
1.5	Statement of work	4 days	Thu 12/20/18	Tue 12/25/18	3	System Analyst
1.6	Business and functional analysis	7 days	Wed 12/26/18	Thu 1/3/19	6	Project Manager, Software Developer, cables[1],Firewall[1],Operation Manager, System Analyst, System Tester
1.7	Review to identify the business processes	4 days	Wed 1/9/19	Mon 1/14/19	7	Project Manager, System Analyst
1.8	Documentation and define the change controls	5 days	Thu 12/20/18	Wed 12/26/18	3	Operation Manager, Project Leader
1.9	Creating project plan and schedule chart	4 days	Tue 1/15/19	Fri 1/18/19	8	Project Manager
1.10	Analyze the project deliverables	6 days	Mon 1/21/19	Mon 1/28/19	10	Project Leader, Project Manager
2	Project configuration phase	50 days	Fri 12/28/18	Thu 3/7/19
2.1	Setting virtualized environment	6 days	Fri 12/28/18	Wed 1/9/19	9	Project Manager, System Analyst
2.2	Installation of software and hardware	8 days	Wed 1/16/19	Fri 1/25/19	13	System Analyst
2.3	Configuration of business rules for operational processes	5 days	Mon 1/28/19	Fri 2/1/19	14	Operation Manager, System Analyst, cables[1],Firewall[1],LAN cards[1],Operating system[1]
2.4	Procurement of hardware	6 days	Mon 2/4/19	Mon 2/11/19	15,11	Operation Manager, Project Leader, Project Manager, cables[1],LAN cards[1],switches[1],wireless routers[1]
2.5	Installation and configuration	9 days	Tue 2/12/19	Fri 2/22/19	16	Software Developer, System Analyst, System Tester, cables[1],LAN cards[1], routers[1], switches[1], wireless routers[1]
2.6	Test hardware platform	2 days	Mon 2/25/19	Tue 2/26/19	17	Project Manager, System Tester
2.7	Develop the change controls	7 days	Wed 2/27/19	Thu 3/7/19	18	Project Manager, System Analyst
3	Project implementation phase	42 days	Tue 2/12/19	Wed 4/10/19
3.1	Implement and test the system	7 days	Fri 3/8/19	Mon 3/18/19	19	Software Developer, System Analyst, System Tester, Firewall[1],LAN cards[1],Operating system[1],Operation Manager, Project Leader, Project Manager
3.2	Setting and configuring the system	17 days	Tue 3/19/19	Wed 4/10/19	21	Software Developer, System Analyst, System Tester
3.3	User training	6 days	Tue 2/12/19	Tue 2/19/19	16	Operation Manager, Project Leader
3.4	Defining test criteria and operational testing	16 days	Mon 2/25/19	Tue 4/2/19	23	System Analyst, System Tester
3.5	Procurement of system documentation	6 days	Tue 3/19/19	Tue 3/26/19	21	Project Manager, System Tester
4	Project user training phase	16 days	Wed 3/27/19	Wed 4/17/19
4.1	Providing end user training	7 days	Wed 3/27/19	Thu 4/4/19	25	Project Leader, Project Manager
4.2	Assistance in facility preparation	9 days	Fri 4/5/19	Wed 4/17/19	27	Designer, Operation Manager
5	Go live phase	27 days	Thu 4/18/19	Fri 5/24/19
5.1	Performing go live	2 days	Thu 4/18/19	Fri 4/19/19	28	Operation Manager, Project Leader
5.2	Providing onsite support	4 days	Mon 4/22/19	Thu 4/25/19	30	Project Leader, Project Manager
5.3	Providing support upon SLA	6 days	Fri 4/26/19	Fri 5/3/19	31	Operation Manager, Project Leader
5.4	Documentation	6 days	Mon 5/6/19	Mon 5/13/19	32	Operation Manager, Project Leader, Project Manager
5.5	Project report	9 days	Tue 5/14/19	Fri 5/24/19	33	Project Leader, Project Manager

The estimated financial resources for the selected company is planned to prevent any misappropriation as well as ultimate project failure. The project budget provides cost estimation for each activity to be undertaken. The company is intended to estimate a budget of $200 million over period of time to integrate the information technology system such as inventory management system which will enable anticipated growth. Following is the budget of the entire project plan such as the project initiation phase will be budgeted for nearly $50 million, project configuration phase will be estimated at $49 million, project implementation phase is $55 million, project user training phase is $15 million and go live phase is estimated to be nearly $29 million.

WBS	Task Name	Duration	Resource Names	Cost
0	Implementation of inventory management system in Hubb Holdings Company Limited	117 days		$200,000,000.00
1	Project initiation phase	51 days		$50,311,600.00
1.1	Documentation of operational process	3 days	Operation Manager, Project Manager	$3,480,000.00
1.2	Identification of system work	2 days	Project Manager, System Analyst	$2,560,000.00
1.3	Determine gap in system functionality	5 days	Project Manager, System Analyst, cables[1],Firewall[1],Operating system[1]	$3,850,500.00
1.4	Project kick off meeting	4 days	Operation Manager, Project Manager	$2,320,000.00
1.5	Statement of work	4 days	System Analyst	$5,149,100.00
1.6	Business and functional analysis	7 days	Project Manager, Software Developer, cables[1],Firewall[1],Operation Manager, System Analyst, System Tester	$15,752,000.00
1.7	Review to identify the business processes	4 days	Project Manager, System Analyst	$3,840,000.00
1.8	Documentation and define the change controls	5 days	Operation Manager, Project Leader	$4,000,000.00
1.9	Creating project plan and schedule chart	4 days	Project Manager	$2,880,000.00
1.10	Analyze the project deliverables	6 days	Project Leader, Project Manager	$6,480,000.00
2	Project configuration phase	50 days		$49,576,500.00
2.1	Setting virtualized environment	6 days	Project Manager, System Analyst	$6,400,000.00
2.2	Installation of software and hardware	8 days	System Analyst	$4,480,000.00
2.3	Configuration of business rules for operational processes	5 days	Operation Manager, System Analyst, cables[1],Firewall[1],LAN cards[1],Operating system[1]	$5,012,200.00
2.4	Procurement of hardware	6 days	Operation Manager, Project Leader, Project Manager, cables[1],LAN cards[1],switches[1],wireless routers[1]	$9,132,700.00
2.5	Installation and configuration	9 days	Software Developer, System Analyst, System Tester, cables[1],LAN cards[1], routers[1], switches[1], wireless routers[1]	$13,191,600.00
2.6	Test hardware platform	2 days	Project Manager, System Tester	$2,400,000.00
2.7	Develop the change controls	7 days	Project Manager, System Analyst	$8,960,000.00
3	Project implementation phase	42 days		$55,431,900.00
3.1	Implement and test the system	7 days	Software Developer, System Analyst, System Tester, Firewall[1],LAN cards[1],Operating system[1],Operation Manager, Project Leader, Project Manager	$20,895,900.00
3.2	Setting and configuring the system	17 days	Software Developer, System Analyst, System Tester	$13,176,000.00
3.3	User training	6 days	Operation Manager, Project Leader	$4,800,000.00
3.4	Defining test criteria and operational testing	16 days	System Analyst, System Tester	$9,360,000.00
3.5	Procurement of system documentation	6 days	Project Manager, System Tester	$7,200,000.00
4	Project user training phase	16 days		$15,120,000.00
4.1	Providing end user training	7 days	Project Leader, Project Manager	$7,560,000.00
4.2	Assistance in facility preparation	9 days	Designer, Operation Manager	$7,560,000.00
5	Go live phase	27 days		$29,560,000.00
5.1	Performing go live	2 days	Operation Manager, Project Leader	$1,600,000.00
5.2	Providing onsite support	4 days	Project Leader, Project Manager	$4,320,000.00
5.3	Providing support upon SLA	6 days	Operation Manager, Project Leader	$4,800,000.00
5.4	Documentation	6 days	Operation Manager, Project Leader, Project Manager	$9,120,000.00
5.5	Project report	9 days	Project Leader, Project Manager	$9,720,000.00

In this project plan, soft and human skills are critical in project execution. The human capitals those are involved in the team are employed in project team comprised of key project personnel those can pose critical and important project related skills. The project manager is responsible to recruit the project team members. The manager provides interpersonal skills which can able effective communication, satisfaction level of customer; reduce instances of the project conflicts, teamwork as well as motivation of project team. The project team members should have technical skills which are required to execute the project related to information technology like programming languages in addition to integration of systems with networks.

Name of roles	Responsibilities
Project Manager	The responsibility of the project manager is to monitor the activity of the project leader (Krechmer et al., 2015). In case, if the project leader is facing some problems regarding the leading the team, the responsibility of the project manager is to solve the problem. Apart from that the proper delivery of the outcome of the project to the clients is the accountability of the project manager.
System Analyst	The responsibility of the system analyst is to analyze and gather data regarding the requirements for the development of the project. System analyst can develop the flow chart, work flow diagram for the development of the project based on the requirements.  Apart from that the documentation of the requirement can be done by the system analyst. The responsibility of the system analyst in the project is important as the proper documentation of the requirement helps to mitigate the scope creep in the project.
Software Developer	The execution of the functionalities for the different modules of the system is done by the software developer. The main objective or aim of the software developer is to implement the system and the designing of the project through writing code. The execution of the process is based on the requirements documented in the requirement analysis phase. The development is based on the blueprint made in the planning phase of the life cycle of the project.
System Tester	The main responsibility of the system tester is to test if there is any bug present in the developed system. The system tester tests the system against certain test cases and the parameters to evaluate the effectiveness of the system implemented ted in the project.
Designer	The designers are the responsible for designing of the system. This design phase can be included making the design of the functionality of the system. The design of the front view of the software can also be included in the designing phase (D?browska & Podmetina, 2018). The designers consult the requirement documents and the planning phase of the project. Based on these things the design of the system or the software is made by the designers.
Operation Manger	The responsibility of the operation manager is to monitor the workings of the individuals in the project along with the team leader (An et al,2018). Apart from that the project manager reports to the operation manager about the progress of the project. The main responsibility of the operation manager is to make the communication between the project team lead and the project manager with the higher management.
Project Leader	Project leader is responsible for leading the project team. The main objective of the project leader is to distribute the works and the functionalities of different modules of the project among the other team members (Shilling et al., 2018). Team members can discuss with the project leader regarding the progress of the project.

The information which is enclosed in the project plan will change as there is progress over the project. The project is required of changes to the project plan which will have an impact on three critical success factors such as instance, resources in addition to project quality (Bahrami & Singhal, 2015). The decision which is made to make changes in the project plan is included of project scope and project resources should coordinate using following project processes such as:

Step 1: The project change will have impact on the project scope, schedule, staffs and project spending as identified; the project manager will document the related issues.

Step 2: The project manager will analysis modify plus decide connected impact to the project plan and will onward the project issue with a proposal to evaluate and take decisions on project plan (Gupta, Agrawal, & Yamaguchi, 2016).

Step 3: The steering committee should reach an opinion on whether to commend and vary the requests based on the information enclosed in the project website, recommendation of project manager as well as their decision (Jain & Pal, 2017).

Step 4:  Due to be deficient in decision making approaches, the project sponsor will evaluate concern as well as render the final decisions on approval of project changes.

Step 5: Following a project approval and denial, the project manger should be notified of actions taken and there is no such appeal processes (Jukic, Vrbsky, & Nestorov, 2016).

Communication plan is an important process in the management of the project. The proper communication plan helps in the sharing of knowledge among the team members.  The implementation of the functionality of the project can be done through project team members. The team leader of the project is responsible for assigning the project modules to different team members. In this case, it is the responsibility of the team members to implement the functionality of the different modules in effective way (Heagney, 2016). In some cases, it has been seen that the project team members are unable to implement the functionality in a proper way.  The discussion with the other team members can be beneficial for the solving this kind of problem. Apart from that proper sharing of knowledge can be beneficial for the improvement of the quality of the whole project (Williams, 2017). Various new ideas can be developed through the brainstorming process in the project management team. Moreover, the proper communication plan is needed so that the project team members can be reached to the project team leader regarding the development of the project.

Moreover, the communication plan in the organization helps in the risks management. In case, if the management is not aware about problem those are faced by the employees modification of the existing system cannot be happened. In this case, proper communication plan is needed so that the employees can inform about the status of the ongoing projects and other organizational problems to the management (Malhotra, 2015). This will help to the organization to improvise and modify the existing system

In order to change in the management at the organization, the communication plan is important. The proper communication plan will help the stakeholders of the project to get involved in developing any kind of disruptions in the organization (Golini, Kalchschmidi, & Landoni, 2015). Apart from that the communication plan will help to identify the requirements of the clients in a proper way. This will help to mitigate the scope creep in the project. Apart from that quality of knowledge sharing can be involved through the proper communication plan.

The communication plan in the organization can be achieved through both electronic and non electronic channels. In some cases the employees have to maintain formal and written way for approaching to the management (Danielsen & Newton, 2018). This can be done through the email or any written documents. On the other hand the employees can contact to the management through verbal communication in case of emergency situations where the quick response is needed to be taken.

Communication plan should include the communication between all the stakeholders in the organization. In this case the users or the clients of the organization can also be considered as the stakeholders. In order to reach to the consumers in a proper way the management of the organization can use different approaches which includes the use of the social and the digital media (Foster, 2018). This will help the organization to identify the problems of the consumers (Badewi, 2016). Apart from that the instance assistance to the users and the clients regarding the service or the products will help to enhance the good will of the company. Apart from that the organization will also able to reach to the new base of consumers through the proper communication and marketing plan.

Type of project risk	Likelihood	Impact	Risk level	Mitigation strategy
Improper estimation of project schedule	Likely	Significant	High	It is required to create comprehensive project timeline with the baseline review.
Number of user interfaces to the existing system affected	Likely	Severe	High	There is development of interface control document.
Narrow knowledge level of the users	Likely	Moderate	Medium	The project manager is assigned to assess global implications.
Project scope creep	Unlikely	Negligible	Low	The scope should be properly defined in the project plan, reviewed by the project manager to prevent any scope creep in the project plan.
Unrealistic estimation of project cost and time	Unlikely	Minor	Low medium	The project timeline is reviewed on monthly basis to prevent any undetected timeline departures and cost estimation.
Unavailability of project team	Possible	Moderate	Medium	There is review of the project momentum by the project levels. There is an increase of commitment by the project participants to full time status.
Poor working relationship	Likely	Minor	Low Medium	There is required of comprehensive communication plan.
Undefined change management	Unlikely	Negligible	Low	A proper change management plan is required to be implemented in the project plan.
Poor functional match of package to the initial system needs	Possible	Moderate	Medium	The package is not yet selected, the business consultant has compared original needs with functionality as well as determined that the functional match of early needs are likely. There is vendor selection is based on how well the planned application is matched with definite functional project specifications.
Team involvement package selection can impact success of system implementation	Likely	Moderate	Medium	There is vendor evaluation as well as selection process is incorporate in the project plan.

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