Project Plan For Clyde Centre For Intelligent Systems And Staff Training
1.
2: Report
The Clydebank University of science and technology is looking forward to develop a high technology based Robotics laboratory to provide training program to the student in the environment of intelligent system.
The purpose of this paper is to design a project plan within the budget of £1.1 million and £1 million for extra expenditure for the inclusion of high technology robotic system.
Scope Management Plan:
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Scope Management plan for Robotic Laboratory |
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In-scope Activities |
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ü Selection of the project team members ü Development of the requirement specification plan according to the need of Clydebank University of science and technology ü Development of the layout and conceptual design of the robotics laboratory ü Initialization of equipment and software required for developing an intelligent robotic laboratory ü Development of ordering and purchasing plan for the required equipment and software ü Planning installation of the hi-tech robotic laboratory ü Preparing site location for the implementation of the planned proposal for constructing a hi-tech intelligent robotic laboratory ü Implementation of the new equipment and software required for the development of hi-tech intelligent robotic laboratory ü Development of testing procedures for the installation of the required resources ü Initialization of the training and development program for providing training to the staff for increasing their skills and expertise in handling the functional program of the robotic laboratory system ü Implementation of the hi-tech intelligent robotic laboratory ü Handover the project for operation |
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Out-of Scope activities |
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× Approval from the project sponsor to get the clearance of required budget for completing the project within the proposed timeline. × Cost incurred on the maintenance and operation of the hi-tech intelligent robotic laboratory × Availability of the expert staff to deals with the functional program of the new laboratory system |
The following table shows the list of scheduled deliverables which should be provided by the resources in the assigned time and tasks:
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Type of Resources |
Deliverables |
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Project Manager |
Proposed plan, scheduling of activities, analysing critical success factors, communication management plan, risks management plan, selection of team members, and division of roles and responsibilities, and analysis of the constraints |
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Chief technologist |
Proposing a new technology for the development of robotics intelligent laboratory system and report for required hardware, software, and network connection |
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Finance Manager |
Preliminary market research Association of the cost with the resources required Developing budget for the project Approval of the budget and cost from the project sponsor |
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Purchase Manager |
Analysing of the report for required hardware, software, and network connection Preparing report for additional hardware and software |
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Laboratory manager |
Installation and implementation of the required hardware, software, and network connection to develop a new robotic intelligent laboratory system |
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Architect |
Layout design of the robotics laboratory Conceptual framework of the proposed design |
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Activities |
Costs |
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Development of the requirement specification plan |
4000 |
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Development of the layout and conceptual design of the robotics laboratory |
10000 |
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Initialization of equipment and software required for developing an intelligent robotic laboratory |
8000 |
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Development of ordering and purchasing plan |
1,000,000 |
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Planning installation of the hi-tech robotic laboratory |
12000 |
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Preparing site location for the implementation of the planned proposal |
10000 |
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Implementation of the new equipment and software required |
30000 |
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Development of testing procedures |
6000 |
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Initialization of the training and development program |
16000 |
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Implementation |
30000 |
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Total cost |
1,126,000 |
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Risk Identification |
Risk Management |
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Difference in cost of the market price and the estimated cost of the resources |
Preliminary market research should be conducted for identifying the market price of the project |
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Unavailability of the required resources and software on demand |
Proactive requirement should be placed for managing its demand |
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Limitation of expertise |
Training and development program should be arranged for increasing skills and expertise of the participating units (Monnappa, 2017) |
3.
4.
The development of the Hi-tech robotic intelligent system laboratory requires expertise in handling task and functions of the system to get effective result. The staff members are required to be provided official training program to learn the functionality of the robotics laboratory so as to pass to the student in order to provide training on the intelligent system.
The objective is to develop a project proposal for scheduling of activities required to incorporate training and development program for intelligent robotics laboratory system in the university campus for the staff members.
Scope Management plan
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Scope Management plan for training and development program |
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In-scope activities |
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ü Identification of the training manager or expert of the robotics ü Development of the training specification requirement plan ü Development of the training manuals ü Development of the training drafts ü Collecting feedback on training program by the staff members ü Finalization of the training program ü Printing of the training manuals ü Development and initialization of the training area ü Appointment of the training expert ü Advertisement for the job proposal ü Arranging interviews with the top executives ü Selection of the four training experts ü Setting of the training program ü Setting of the training material and laboratory system ü Providing training to the staff members |
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Out-of scope activities |
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× Learning ability of the staff members × Knowledge gained by the staff members × Setting criteria for success of the training and development program |
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Type of Resources |
Deliverables |
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Project Manager |
Proposed training plan, scheduling of training activities, analysing critical success factors, communication management plan, risks management plan, selection of team members, and division of roles and responsibilities, and analysis of the constraints |
|
Chief Technologist |
Proposing a new technology for the development of robotics intelligent laboratory system and report for required hardware, software, and network connection |
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Laboratory manager |
Installation and implementation of the required hardware, software, and network connection to develop a new robotic intelligent laboratory system (Mansfield community, 2013) |
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Training manager |
Scheduling of training activities Development of training material |
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HR manager |
Posting of Job Proposal Selection of the expert trainers |
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Trainers |
Executes the training program |
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Activities |
Cost |
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Identification of the training manager or expert of the robotics |
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Development of the requirement specification plan |
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Development of the training manuals |
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Development of the training drafts |
|
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Collecting feedback on training program by the staff members |
|
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Printing of the training manuals |
|
|
Development and initialization of the training area |
|
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Appointment of the training expert |
|
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Advertisement for the job proposal |
|
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Arranging interviews with the top executives |
|
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Selection of the four training experts |
|
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Setting of the training program |
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Setting of the training material and laboratory system |
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Providing training to the staff members |
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Risks Identification |
Risks Management |
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Inefficiency of the trainer |
Skills and talent of the trainer should be tested during the interview |
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Lack of communication skills |
The communication skills should be tested during the interview (Lindh, 2012) |
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Inefficiency of learning ability of the staff members |
The time duration of training program should be set according to the analysis of skills and expertise of the staff members (Grant Wiriting training manual, 2008) |
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Cultural differences of the staff members |
Ethical code of conduct should be followed |
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Learning risks |
Getting feedback from the staff member about the knowledge gained |
5.
6.
Common risks associated with supply chain management program and business operations are listed below:
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Common risks |
Description |
Mitigation plan @risk software |
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Financial Risks |
The overrunning of the proposed budget creates the problem of managing cost and requires additional cost for the project. |
Planned budget and resource cost |
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Scheduling risks |
The poor management of the activities and the statement of work increases the scheduling risks (Jetter, 2013) |
Developing Gantt chart and critical success factors |
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Legal Risks |
No contract agreement is signed with the participating parties to complete the tasks within approved budget and time |
Service level agreement |
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Organization risks |
Resistance from the employees, improper distribution of resources, and unauthorised accessing of organization processes and information generates the organization risks (Suppply chain council, 2013) |
Clear distribution of roles and responsibilities |
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Technical risks |
The innovation in the new technology increases the risks of changing customer requirement |
Market analysis |
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Marketing risks |
Fluctuation in the market prices of the resources and equipment and changing in the requirement placed by the customer |
Market analysis |
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Business operation risks |
Chaos and conflicts among the working employees Improper division of role and responsibilities Improper management of training and development program No prior planning of resources to be distributed among the employees Improper communication platform |
By developing virtual model |
Risk Software is the powerful tool for managing the business operation and supply chain risks associated with the business process. It helps in analysing the virtual outcome of the proposed project which provides the realistic picture of expected product (Oliveira, Espindola, and Marins, 2014). The success of the project can be measured with the satisfaction level of the end user. It provides an opportunity to transform the business processes to get effective outcome. The @risk software helps in developing project models, factors responsible for creating risks, new opportunities for improvement, better communication platform, and better planned strategies.
References
Grant Wiriting training manual. (2008). Introduction to project planning and development. 1st ed. [ebook]. Available at: https://sites.ed.gov/aapi/files/2015/08/Grant-Writing-Training-Manual.pdf [Accessed 11 May, 2018].
Jetter, M. (2013). Technological innovation and its impact on business model, organization, and corporate culture. 1st ed. [ebook]. Available at: https://link.springer.com/content/pdf/10.1007/s12599-008-0002-7.pdf [Accessed 11 May, 2018].
Lindh, C. (2012). How does information technology impact on business relationships? The need for personal meetings. 1st ed. [ebook]. Available at: https://www.impgroup.org/uploads/papers/6732.pdf [Accessed 11 May, 2018].
Mansfield Community. (2013). Introduction to project management. 1st ed. [ebook]. Available at: https://www.mansfield.vic.gov.au/Libraries/Community_Development/Intro_to_Project_Management_Manual.sflb.ashx [Accessed 11 May, 2018].
Monnappa. (2017). Project scope management: What it is and why it is important. 1st ed. [ebook]. Available at: https://www.simplilearn.com/project-scope-management-importance-rar89-article [Accessed 11 May, 2018].
Oliveira, U., Espindola, L., and Marins, F. (2014). Analysis of supply chain risks management researches. 1st ed. [ebook]. Available at: https://www.scielo.br/pdf/gp/2017nahead/en_0104-530X-gp-0104-530X3515-16.pdf [Accessed 11 May, 2018].
Suppply chain council. (2013). Supply chain risk challenges and practices. 1st ed. [ebook]. Available at: https://www.apics.org/docs/default-source/default-document-library/supply-chain-risk-challenges-and-practices.pdf?sfvrsn=0 [Accessed 11 May, 2018].