Project Execution Plan Framework For The East Timor Solar Project

Overview of The Alternative Technology Association (ATA) and East Timor Solar Project

The non-profit and non-governmental organization of ATA or The Alternative Technology Association has been providing the continental country of Australia with advices on the use of solar energy services. Being financed by Google, it provides free advices to the people of Australia on their enquiries about the usage of solar energy (Bryson, 2018). Thus, as an assistant for the ET or East Timor Solar Project as put forward by the head of ATA, Kate Greenwood, the entire project is to be set up for execution with a report on the planning for the project. This would include a brief description of the project, the planning for the effective project management, and all the relevant sub-plans that would be necessary to make people understand the way by which the project should be executed. Thus, this would help in making the Project Execution Plan further.

The non-profit and non-governmental organization of The Alternative Technology Association or ATA has always looked forward in enhancing the lives of people with the implementation of low-cost, simple and sustainable plans. The sole priority of the organizations is to make the underprivileged communities live a sustainable life not going anywhere beyond their comfort zone with respect to finances and lifestyle (Stephan et al., 2016). Google also funds The Alternative Technology Association for this reason only.

This is why, when it was found that almost 20 per cent of the entire population of the villages in East Timor lived without any electricity, the organization wanted to help the people of East Timor making them realize the utilization of Solar Panels and how it could bring electricity to them. It was found that the main reason behind it was the location of the villages, since it was locates in mountainous regions. However, the most important part of the entire project is to make the residents of East Timor understand what Solar Panels are and how they can be made to bring electricity to their life to make it better (Golini, Kalchschmidt & Landoni, 2015). Since, Google finances the expenses behind any project that The Alternative Technology Association or ATA makes; they had also given some set targets for the company to achieve in terms of this particular project of installing the Solar Panels in East Timor. They project not only required that the area received electricity but also they wanted to teach about 30 to 40 local resident technicians about the management of the entire project, so they could handle any Incident Management that would be required after the entire project is completed.

The step by step planning by which the execution of the Project for Solar Panels in East Timor could succeed can be listed as below:

• Project Initiation:This part of the project for the organization of The Alternative Technology Association or ATA would begin with the acquired confidence of the residents of East Timor.  As Kate Greenwood has mentioned earlier, the project could not succeed if the residents had no confidence in the organization. For this, the project could begin with small training sessions organized for making the residents and the community aware of the Solar Panel and appliances. It could then make them understand the daily usage techniques (Finkler et al., 2016). A proper estimation of the total budget needs to be done with making the local technicians estimate the number of equipment needed for the entire area for installation of the solar panels and other equipments.
• Project Planning:Planning of the project should always come with and estimation of budget and timeframe. This means, that in this phase, the organization should make the estimation of the entire budget ready with the total time required to make the project work (North & Kumta, 2018). In addition to this, the project planning in this phase is advised to make a plan ready keeping the worst case scenario in mind. A contingency plan should be at the ready for this.
• Project Monitoring and Control:Since, this organization of The Alternative Technology Association is a non-profit organization working in benefit of the humankind, it would make the residents itself handle the entire project making them understand the identifications any risks in the installation project (Chang, 2016). In addition, the organization would also make the community aware of the monitoring and reporting plan after the installation of the Solar Panels has been completed. It has to be made sure that the estimations do not go overboard with respect to time and money in this phase.

• Gaining confidence of the village community: It is necessary that the organization of The Alternative Technology Association or ATA should keep in mind that since the project is going to be progressed in a village, they have to make sure that the organization they are representing within the village community has their confidence. This is because, the village community decides for any major decisions being taken in East Timor (Kerzner, & Kerzner, 2017). This is why; regular visits, trainings and understanding of the modules need to be expressed clearly to the village community to gain their confidence.
• Training the local technicians:This is a Disaster Management Plan at the ready for the project. After the organization of The Alternative Technology Association or ATA has finished the project, they should train the technicians amongst the village community to maintain, report incidences, prepare to repair the damages and handle the Solar Panel installations (Van Aken & Berends, 2018).

Conclusion

In conclusion, it can be said that the project of The Alternative Technology Association or ATA about setting up of Solar Panels in East Timor is an effective plan which needs to follow the advices and the Project Execution Plan as described in the report above. It will only be possible then to implement the plan successfully. The financer of the organization is Google, who also want the organization to make sure that the Solar Panels would be installed in East Timor and also 30 to 40 local technicians of the area be trained into handling, repairing and maintaining these systems as well. Thus, the Project Execution Plan has been put forward by the organization that enables a brief description about the project, the effective plan for managing the project and also makes relevant sub-plans for the project. Thus, the entire SOnal Panel project for ET is well realized.

References

Bryson, J. M. (2018). Strategic planning for public and nonprofit organizations: A guide to strengthening and sustaining organizational achievement. John Wiley & Sons.

Chang, J. F. (2016). Business process management systems: strategy and implementation. Auerbach Publications.

Finkler, S. A., Smith, D. L., Calabrese, T. D., & Purtell, R. M. (2016). Financial management for public, health, and not-for-profit organizations. CQ Press.

Golini, R., Kalchschmidt, M., & Landoni, P. (2015). Adoption of project management practices: The impact on international development projects of non-governmental organizations. International Journal of Project Management, 33(3), 650-663.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

North, K., & Kumta, G. (2018). Knowledge management: Value creation through organizational learning. Springer.

Stephan, U., Patterson, M., Kelly, C., & Mair, J. (2016). Organizations driving positive social change: A review and an integrative framework of change processes. Journal of Management, 42(5), 1250-1281.

Van Aken, J. E., & Berends, H. (2018). Problem solving in organizations. Cambridge University Press.