Project Charter For Flyover Construction On Road Network In Ulaanbaata, China

Objectives of the project

In this modern world of technology, traffic congestions are one of the crucial factors for the people of China and needs to be eliminated for the proper travelling. This project proposal aims at the objectives related to the delivery of the flyover construction on the “Road Network in Ulaanbaata” in China by the China State Construction Engineering. This flyover will be helpful in reducing the traffic congestions and increase the mobility in that area.

The purpose of this report is to present a project charter and cover all the objectives related to the flyover protection with a practical example. This project charter consists of objectives related to the project, schedule and milestones of the activities involved in the whole project, risk management that will cover the identified risks based on the past experience, and stakeholder analysis.

2. Project charter

2.1 Objectives of the project

Following are the objectives of the project:

• Present all the objectives and activities related to the construction of the flyover
• Introduce all the stakeholders’ role and responsibilities
• Present a risk analysis in manner to enhance the output
• Present an activity list along with the budget planning

2.2 Importance of the project to the organization

 This project aims at enhancing the life living of the people of China through eliminating the traffic jams facing by the citizens travelling at “Road Network in Ulaanbaata” in China. This project charter will be helpful in proper planning of the project and deliver a successful project with maximum efficiency. This will be a big project and hence the organization might be able to sustain its competitive position in the market.

2.3 Scope of the project

It can be subdivided into the followings:

In-scope: Following are the in-scope of the project:

• Connecting two roads for the efficient flow of the traffic
• Footpath construction for the citizens travelling on foot
• Eliminate the traffic congestions
• Using best material for the project
• Complete the project within the planned budget and schedule

       Out- Scope: Following are the out- scope of the project:

• Scope creep will not be considered as the deliverable
• Training of the stakeholders directly involved in the project
• Details of the suppliers and the donors has not been introduced
• Assumptions are made that project will go on according to the planning

Flyover will be of length 3 km (3000 metres) of 15 degree slope and will be having a turn of 25 degree with a slope of 13 degree. It is identified that the flyover that was proposed to be constructed consists of 25 degree slope and it is of length 500 meters. It is estimated that the entire project of flyover construction will be completed in 1 year (Roads and Maritime Services 2017). In addition to this, proper central lightening arrangement was also present on the flyover bridge.

2.5 Milestone and schedule

Task Name	Duration	Start	Finish
Flyover Construction Project	216 days	Mon 11/27/17	Mon 9/24/18
Concept Phase	216 days	Mon 11/27/17	Mon 9/24/18
Concept Phase Project Management	30 days	Mon 11/27/17	Fri 1/5/18
Concept Phase project	25 days	Mon 1/8/18	Fri 2/9/18
Project Manager appointment	20 days	Mon 2/12/18	Fri 3/9/18
Project Proposal	56 days	Mon 3/12/18	Mon 5/28/18
Functional Scope and Requirements	29 days	Mon 3/12/18	Thu 4/19/18
Produce Project Proposal	27 days	Fri 4/20/18	Mon 5/28/18
Developing analysis and option	30 days	Tue 5/29/18	Mon 7/9/18
Business Case	55 days	Tue 7/10/18	Mon 9/24/18
Project Estimate and Risk Register	40 days	Tue 7/10/18	Mon 9/3/18
Financial Approval	15 days	Tue 9/4/18	Mon 9/24/18
Milestone 1 Achieved	0 days	Mon 9/24/18	Mon 9/24/18
Development Phase	217 days	Tue 9/25/18	Wed 7/24/19
Development Phase-Project	82 days	Tue 9/25/18	Wed 1/16/19
Project Plan	25 days	Tue 9/25/18	Mon 10/29/18
Preparation of the Design	30 days	Tue 10/30/18	Mon 12/10/18
Community Engagement	27 days	Tue 12/11/18	Wed 1/16/19
Preliminary Design	45 days	Thu 1/17/19	Wed 3/20/19
Detailed Design	35 days	Thu 3/21/19	Wed 5/8/19
Contract Documents	10 days	Thu 5/9/19	Wed 5/22/19
Procurement	45 days	Thu 5/23/19	Wed 7/24/19
Engaging contract administrator	10 days	Thu 5/23/19	Wed 6/5/19
Procure contractor	15 days	Thu 6/6/19	Wed 6/26/19
Contract Financial Approval	20 days	Thu 6/27/19	Wed 7/24/19
Milestone 2 Achieved	0 days	Wed 7/24/19	Wed 7/24/19
Implementation Phase	130 days	Thu 7/25/19	Wed 1/22/20
Project Plan Implementation	10 days	Thu 7/25/19	Wed 8/7/19
Stakeholders engagement	15 days	Thu 8/8/19	Wed 8/28/19
Regular audit and Meetings	25 days	Thu 8/29/19	Wed 10/2/19
Constructions	50 days	Thu 10/3/19	Wed 12/11/19
Stakeholders’ Roles and Responsibility	25 days	Thu 12/12/19	Wed 1/15/20
Official Opening	5 days	Thu 1/16/20	Wed 1/22/20
Milestone 3 Achieved	0 days	Wed 1/22/20	Wed 1/22/20
Finalizing Phase	28 days	Thu 1/23/20	Mon 3/2/20
Project Plan finalization	5 days	Thu 1/23/20	Wed 1/29/20
Defects liability period	7 days	Thu 1/30/20	Fri 2/7/20
Quality assurance	10 days	Mon 2/10/20	Fri 2/21/20
Documentation	4 days	Mon 2/24/20	Thu 2/27/20
Checking Initials on Each Paper	2 days	Fri 2/28/20	Mon 3/2/20
Milestone 4 Achieved	0 days	Mon 3/2/20	Mon 3/2/20

2.6 Risk Assessment

SL. No	Threat/Risk Description	Likelihood	Impact	Priority	Mitigation
R. 1	Increment in the budget: There are many causes of the increase in budget such as natural disaster or money spent for the contingencies. This will ultimately affect the whole project.	M	H	M	Budget Planning should be made considering all the factors that might affect the project. Contingency Plan should be saved up to 10 percent of the actual budget of the project.
R. 2	Time Delay: Many unexpected events might occur during the execution of the project that might affect the scheduling of the project such as: no resources during winter season, terrorist attacks, fund withdrawals and many more.	H	VH	H	Leadership should be practiced in well and experienced manner
R .3	Resources unavailability: There are the possibilities that during the execution of the project, resources are unavailable or not sufficient as compared to the strength of the staffs.	L	M	VL	Resource manager should take care of all the resource availability and should keep backup plan for the unavailability’s of the staffs or the resources.
R. 4	Lack in Funding: Donors might fall back after committing to serve the project with donations.	VL	H	L	Proper documentation should be arranged at the very first stage of the project execution. Initials of the corresponding individuals should be taken on each paper.
R. 5	Natural disaster: Many examples of the real world that can explain the severity of the damage that could be caused by such unwanted events. These events could affect the budget and schedule of the project.	VL	VH	M	These are unpredictable and unwanted events and contingency plan should cover these damages.
R. 6	Improper managerial responsibilities: Managers might not be able control and motivate the employees to the respective goal of the organization.	VL	H	VH	Project manager should be chosen who is experienced and well qualified as per the need of the project.

2.7 Required Resources

Following resources are required for the successful delivery of the project:

Human Resources: This will include unskilled and skilled labours such as: Project Manager, Labours, suppliers, donors, government, supervisors, and the civil engineers.

Financial Resources: The overall budget of the project will be AUD 300, 000. 00.

Material Resources: Sand, concrete, steel rods, vehicles for the transportation, work force, and many more materials are required for the completion of the project.

2.8 Stakeholder Analysis

Following is the list of internal and external stakeholders of the project:

Internal stakeholders

Site Engineer: He will be responsible for collecting the data and information related to the ongoing activities on the sites. He will also guide and motivate the unskilled labours to achieve the projected goal of the project.

Project Manager: It is the role of the project manager to manage the role and responsibilities of each stakeholder and motivate them towards the success of the project.

Civil Engineers: They will be responsible for designing and securing the designed model of the project.

Labours: They will contribute in the works those need to be done for the construction of the flyover such as, carrying beams, fixing concrete and many more.

Suppliers: Suppliers are the one who will be delivering the resources needed for the project.

External stakeholders

Common citizens of China: Citizens will be advantageous after the completion of the project

Donors: Donors will be funding for the project.

Chinese Government: Government will be funding the project.

 2.9 Principles of the Teams

This will be emphasizing on the activities related to the proper communication between the team members, Completion of the project as per the scheduled budget and time, and proper utilization of the resources.

3.0 Conclusion

Based on the above charter it can be concluded that the project charter can be helpful in planning the project in an efficient and effective manner and deliver the project with enhanced output. The cost and activities represented in the project will be helpful for the manager in successfully delivering the project. The risk analysis is a better option for considering and identifying the risks in manner to execute them at the very early stage of the project.

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