Information Systems Analysis And Design: SAP ERP Implementation At ICF
Approach to Systems Development
ICF (International Charity Foundation) has been the private ancillary fund partnering with the In-country facilitators and Australian OAGDS (Overseas Aid Gift Deduction Scheme). The current operational activities are being delivered through manual operations and that has been leading to certain issues those are considerable while delivering and making promises of better service deliveries. The purpose of this report is to highlight on the aspects related to the implementation of SAP ERP in manner to manage the operational activities in an automated way. The overall attempt will be provide an alternative way for the operational activities management in an automated way.
Considering the current size and different sectors of the operational activities, SAP ERP can be suggested as the best approach for the delivery of the entire operational activities.
Agile Scrum methodology can be recommended as the appropriate methodology for the delivery of the operational activity management of the entire project as the project needs to be change acceptable (Kezner and Kerzner 2017). Agile scrum will allow project manger to implement the software in effective and efficient way.
Automated and efficient management of the operational activities for the management of the stakeholders, payment, payroll, and other operational activities (Altamony et al. 2016). Accounting management, enrolment, recording and sharing of data and information are some of the vital and crucial aspects for the instalment of the software that can allow the organization to efficient and effectively manage the entire operational activities.
The proposed system should be flexible, accurate, precise, reliable, and efficient enough to be installed and managed for the management of the operational activities (Summer 2018). The system should be capable of being managing these activities even after less service management and maintenance.
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Project Cost-Benefit Analysis |
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Analysis Variables: |
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Discount Rate Used |
10.00% |
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Annual Benefits |
$ 108,000.00 |
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Annual Operational Costs |
$ 20,200.00 |
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One-Time Development Cost |
$ 250,000.00 |
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Year of Project |
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0 |
1 |
2 |
3 |
4 |
5 |
TOTALS |
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Economic Benefit |
$0.00 |
$ 108,000.00 |
$ 108,000.00 |
$ 108,000.00 |
$ 108,000.00 |
$ 108,000.00 |
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Discount Rate |
1.0000 |
0.9091 |
0.8264 |
0.7513 |
0.6830 |
0.6209 |
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PV of Benefits |
$0.00 |
$98,181.82 |
$89,256.20 |
$81,142.00 |
$73,765.45 |
$67,059.50 |
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NPV of all BENEFITS |
$0.00 |
$98,181.82 |
$ 187,438.02 |
$ 268,580.02 |
$ 342,345.47 |
$ 409,404.97 |
$ 409,404.97 |
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One-Time COSTS |
$(250,000.00) |
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Recurring Costs |
$0.00 |
$ (20,200.00) |
$ (20,200.00) |
$ (20,200.00) |
$ (20,200.00) |
$ (20,200.00) |
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Discount Rate |
1.0000 |
0.9091 |
0.8264 |
0.7513 |
0.6830 |
0.6209 |
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PV of Recurring Costs |
$0.00 |
$ (18,363.64) |
$ (16,694.21) |
$ (15,176.56) |
$ (13,796.87) |
$ (12,542.61) |
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NPV of all COSTS |
$(250,000.00) |
$(268,363.64) |
$(285,057.85) |
$ (300,234.41) |
$ (314,031.28) |
$ (326,573.89) |
$ (326,573.89) |
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Overall NPV |
$ 82,831.08 |
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Overall ROI |
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Break-even Analysis |
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Yearly NPV Cash FLOW |
$(250,000.00) |
$ 79,818.18 |
$ 72,561.98 |
$ 65,965.44 |
$ 59,968.58 |
$ 54,516.89 |
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Overall NPV Cash FLOW |
$(250,000.00) |
$(170,181.82) |
$ (97,619.83) |
$ (31,654.40) |
$ 28,314.19 |
$ 82,831.08 |
Table 1: Project Cost Benefit Analysis
Following formulas are used for calculating cost benefit analysis:
NPV = PV (Benefits) – PV (Costs)
ROI = Net Profit / Total Investment * 100
PV = CF/(1+r)n
This section will be defining every phase of the project in addition to the time required for starting and completing every activity and the entire project.
The WBS is the demonstration of every activity involved in the completion of the project in manner to show the activities and the sub-activities of the project. The Gantt chart is describing the same activities with the necessary timeline required for the delivery of the same activity demonstrating the start and finish dates.
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WBS |
Task Name |
Duration |
Resource Names |
Cost |
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1 |
Implementation of SAP ERP within ICF |
81 days |
? 57,800.00 |
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1.1 |
Phase 1: initiation |
15 days |
? 10,080.00 |
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1.1.1 |
Analysing current environment |
7 days |
? 3,360.00 |
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1.1.1.1 |
Analysing market and competitors |
2 days |
Market analyst, System Analyst, Business analyst |
? 960.00 |
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1.1.1.2 |
Analysing business |
3 days |
Market analyst, System Analyst, Business analyst |
? 1,440.00 |
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1.1.1.3 |
Problem identification |
2 days |
Market analyst, System Analyst, Business analyst |
? 960.00 |
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1.1.2 |
Identifying Scope |
3 days |
Market analyst, Project Manager, Software engineer, System Analyst, Business analyst |
? 2,520.00 |
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1.1.3 |
Objective identification |
3 days |
Market analyst, Project Manager, Software engineer, System Analyst, Business analyst |
? 2,520.00 |
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1.1.4 |
Profit estimation |
2 days |
Market analyst, Project Manager, Software engineer, System Analyst, Business analyst |
? 1,680.00 |
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1.2 |
Phase 2: Planning |
18 days |
? 12,240.00 |
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1.2.1 |
Project constraint management |
9 days |
? 6,120.00 |
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1.2.1.1 |
Budget |
2 days |
Project Manager, Software engineer, System Analyst, Business analyst |
? 1,360.00 |
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1.2.1.2 |
Timeline |
3 days |
Project Manager, Software engineer, System Analyst, Business analyst |
? 2,040.00 |
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1.2.1.3 |
Quality assurance |
4 days |
Project Manager, Software engineer, System Analyst, Business analyst |
? 2,720.00 |
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1.2.2 |
Risk management |
2 days |
Project Manager, Software engineer, System Analyst, Business analyst |
? 1,360.00 |
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1.2.3 |
Stakeholder identification |
2 days |
Project Manager, Software engineer, System Analyst, Business analyst |
? 1,360.00 |
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1.2.4 |
Stakeholder roles and responsibilities |
3 days |
Project Manager, Software engineer, System Analyst, Business analyst |
? 2,040.00 |
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1.2.5 |
Funding arrangement |
2 days |
Project Manager, Software engineer, System Analyst, Business analyst |
? 1,360.00 |
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1.3 |
Phase 3: Execution |
29 days |
? 19,520.00 |
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1.3.1 |
Resource allocation |
7 days |
Project Manager, Software engineer, System Analyst |
? 3,640.00 |
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1.3.2 |
Identification of activities and sub activities |
4 days |
Project Manager, Software engineer, System Analyst |
? 2,080.00 |
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1.3.3 |
Assigning roles |
2 days |
Project Manager, Software engineer, System Analyst, Miscellaneous materials[1], Technicians |
? 1,700.00 |
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1.3.4 |
Implementing systems |
3 days |
Project Manager, Software engineer, System Analyst, Miscellaneous materials[1], Technicians |
? 2,300.00 |
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1.3.5 |
Upgrading old systems |
4 days |
Project Manager, Software engineer, System Analyst, Miscellaneous materials[1], Technicians |
? 2,900.00 |
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1.3.6 |
Installing wireless network |
4 days |
Project Manager, Software engineer, System Analyst, Miscellaneous materials[1], Technicians |
? 2,900.00 |
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1.3.7 |
SAP implementation |
2 days |
Project Manager, Software engineer, System Analyst, Miscellaneous materials[1], Technicians |
? 1,700.00 |
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1.3.8 |
Modifying each operational sections |
3 days |
Project Manager, Software engineer, System Analyst, Miscellaneous materials[1], Technicians |
? 2,300.00 |
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1.4 |
Phase 4: Testing and Evaluation |
10 days |
? 8,400.00 |
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1.4.1 |
Evaluating system |
2 days |
Market analyst, Miscellaneous materials[1], Software engineer, System Analyst, Upgrade maintenance[1] |
? 1,880.00 |
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1.4.2 |
Real world testing |
3 days |
Market analyst, Miscellaneous materials[1], Software engineer, System Analyst, Upgrade maintenance[1] |
? 2,320.00 |
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1.4.3 |
Identifying bugs and glitches |
2 days |
Market analyst, Miscellaneous materials[1], Software engineer, System Analyst, Upgrade maintenance[1] |
? 1,880.00 |
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1.4.4 |
Modifying necessary changes |
3 days |
Market analyst, Miscellaneous materials[1], Software engineer, System Analyst, Upgrade maintenance[1] |
? 2,320.00 |
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1.5 |
Phase 5: Closure |
9 days |
? 7,560.00 |
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1.5.1 |
Project documentation |
2 days |
Market analyst, Project Manager, Software engineer, System Analyst, Business analyst |
? 1,680.00 |
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1.5.2 |
Resource releasing |
4 days |
Market analyst, Project Manager, Software engineer, System Analyst, Business analyst |
? 3,360.00 |
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1.5.3 |
Project celebration |
3 days |
Market analyst, Project Manager, Software engineer, System Analyst, Business analyst |
? 2,520.00 |
The goal of the system is to introduce an efficient way for the delivery of the operational activities related to the enrolment to the payroll and payment system and allow the staffs to manage and accomplish the activities in an efficient and effective way. The scope of the project is to manage the entire operational activities and allow every staff to manage and have access to the data and information for 24*7 without any disturbance.
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Sl. No. |
Stakeholder |
Roles and responsibilities |
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1 |
Project manager |
Manage the project constraints and roles of other stakeholders in an efficient and effective way |
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2 |
System analyst |
Analyse the system requirement and user requirement for the instalment of an efficient system (Omar and Gomez 2016) |
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3 |
Business Analyst |
Analyse the business requirement and identify the best approach that can reduce the investments and increase the budget of the project |
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4 |
Market analyst |
Analyse the current status with the t market environment and the competitors in the market and propose an efficient strategy that can allow the ICF to cope competitive environment. |
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5 |
Software engineer |
Develop and install the system that can allow the management and delivery of the system that can allow the efficient and effective management of the operational activities (Junnarkar and Verma 2017). |
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6 |
Staffs of ICF |
The installed system will be used by the staffs and provide the necessary feedback that can allow the improvement of the system. |
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7 |
Local community’s children |
They will be availing better and enhanced services in fast and easy manner. |
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Sl no |
Investigating technique |
Usefulness |
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1. |
Questionnaire |
Understand the perspective of the users and the developers in association with the organization’s need and requirement. |
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2. |
Survey |
Collect the feedback and information of a large crowd at the single platform and analyse them in an efficient and effective manner (Zvezdov and Hack 2016). |
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3. |
Social media |
One of the biggest crowd where large numbers of individual can avail the services. |
Reflections and Conclusions
The proposition of SAP ERP can allow ICF to manage and operate the operational activities in an efficient and effective manner without altering the output and benefits of the users. The proposed system will be meeting the needs and requirements of every user and allowing them to avail the best and fast way. The proposed timeline, if followed strictly, the project manager can deliver the necessary objectives and goals of the project.
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