Project Management For Relocating Creative Technology Private Limited Office
Project Scope Statement
Discuss about the Project Management for Manage Moving Company.
Creative Technology Private Limited is an IT company based in Singapore gave decided to relocate their main office from the existing location to a new apartment on 5th floor. The Creative Technology Private Limited has based their business services to the development of technological software and assisting their client with online business technological needs. The project deals with the relocation of the office building without improving the work efficiency and customer satisfaction of the company. The relocation of the business organization will provide the administration to better accommodate all the employees and manage the business procedure with ease in more space.
The significant objectives of the relocation of office project are:
- To select a new relocation area for the Creative Technology Private Limited;
- To renovate the new location for facilitating the business activities;
- To develop and set-up the network components of the new office locations;
- To shift all the business needs and employees to the newly selected locations;
|
Outline Number |
Task Name |
|
0 |
Office Relocation Project |
|
1 |
Start Project |
|
2 |
Feasibility Plan |
|
2.1 |
Relocation Planning |
|
2.2 |
Budget Planning |
|
2.3 |
relocation Project Scheduling |
|
3 |
Requirement identification |
|
3.1 |
Need of new office location |
|
3.1.1 |
Analysis of Customer |
|
3.1.2 |
Structure of Office |
|
3.2 |
Identification of Project Constraints |
|
3.3 |
Staffing Plan |
|
4 |
Selection of New Location |
|
4.1 |
Lease/ Contract new facility |
|
4.2 |
Access Facility Agreement of the new location |
|
4.3 |
Notify Realtor |
|
5 |
Design of New Office |
|
5.1 |
Architectural Design |
|
5.1.1 |
Interior Design |
|
5.1.1.1 |
Cubicles |
|
5.1.1.2 |
Open Areas |
|
5.1.1.3 |
Reception |
|
5.1.1.4 |
Meeting Rooms |
|
5.1.1.5 |
Offices |
|
5.1.1.6 |
Employee Areas |
|
5.1.1.7 |
Offices |
|
5.1.1.8 |
Bathrooms |
|
5.1.1.9 |
Computer Room |
|
5.1.2 |
Exterior Design |
|
5.1.2.1 |
Parking Area |
|
5.2 |
Interior Design |
|
5.2.1 |
Furnishings |
|
5.2.2 |
Lighting |
|
5.2.3 |
Fittings |
|
5.2.4 |
Flooring |
|
5.3 |
Communications Requirements |
|
5.3.1 |
Voice Network |
|
5.3.1.1 |
Communication Lines |
|
5.3.2 |
Computer Network |
|
5.3.2.1 |
Internet |
|
5.3.2.2 |
Electrical |
|
5.3.2.3 |
Cabling |
|
5.4 |
Security System |
|
5.4.1 |
Physical security |
|
5.4.2 |
Network security |
|
6 |
Relocate Existing Office |
|
6.1 |
Packing Materials purchase |
|
6.2 |
Office relocate |
|
6.2.1 |
Insurance |
|
6.2.2 |
Vendor selection |
|
6.3 |
Staff packing |
|
6.3.1 |
Network Hardware |
|
6.3.2 |
Paperwork |
|
6.3.3 |
backup Data |
|
6.3.4 |
PC’s |
|
6.4 |
Cleaning Existing Office Area |
|
7 |
New Location office |
|
7.1 |
Staff Unpacking |
|
7.2 |
Setting Up PCs |
|
7.3 |
Setting up the internet connectivity |
|
7.4 |
Network implementation |
|
7.5 |
Start Business at new location |
|
8 |
Stop Project |
|
Task Name |
Start |
Finish |
|
Office Relocation Project |
Wed 9/14/16 |
Fri 4/7/17 |
|
Start Project |
Wed 9/14/16 |
Wed 9/14/16 |
|
Feasibility Plan |
Wed 9/14/16 |
Mon 9/26/16 |
|
Requirement identification |
Fri 9/23/16 |
Fri 10/28/16 |
|
Need of new office location |
Fri 9/23/16 |
Tue 10/11/16 |
|
Selection of New Location |
Mon 10/31/16 |
Thu 11/24/16 |
|
Design of New Office |
Mon 10/31/16 |
Mon 3/20/17 |
|
Architectural Design |
Mon 10/31/16 |
Mon 1/9/17 |
|
Interior Design |
Mon 10/31/16 |
Mon 12/26/16 |
|
Exterior Design |
Mon 12/26/16 |
Mon 1/9/17 |
|
Interior Design |
Tue 1/10/17 |
Wed 2/22/17 |
|
Communications Requirements |
Thu 2/23/17 |
Thu 3/16/17 |
|
Voice Network |
Thu 2/23/17 |
Mon 3/6/17 |
|
Computer Network |
Tue 3/7/17 |
Thu 3/16/17 |
|
Security System |
Fri 3/17/17 |
Mon 3/20/17 |
|
Relocate Existing Office |
Tue 3/21/17 |
Thu 3/30/17 |
|
Office relocate |
Wed 3/22/17 |
Thu 3/23/17 |
|
Staff packing |
Fri 3/24/17 |
Wed 3/29/17 |
|
New Location office |
Fri 3/31/17 |
Thu 4/6/17 |
|
Stop Project |
Fri 4/7/17 |
Fri 4/7/17 |
For successfully completing the relocation of the Creative Technology Private Limited office, the following technical aspects need to be maintained:
- The new locations need to be compatible with the technological infrastructure and resources required to process the business facilities;
- All the computers and network appliances in the new location needs to have internet access;
- The new location for the office need to have a robust physical and network security;
The relocation of the Creative Technology Private Limited office does not include the following aspect within its scope:
- The new location for the Creative Technology Private Limited will not change after the finalization and selection of new location;
- Construction of the new office building is not included within the project scope;
The feasibility study, relocation planning, communication plan, staffing plan and budget for the relocation project has been reviewed and approved by the manager and business analyst of Creative Technology Private Limited.
|
Accept |
Enhance |
Constraint |
|
|
Cost |
|||
|
Performance |
|||
|
Time |
Table 1: Priority Matrix
(Source: Created by Author)
As depicted in the above table that priority of the different elements in the relocation project. It is shown the table that cost parameter to relocate the office to the new location is acceptable. On the other hand, the performance of the project management is a constraint that means, the effectiveness of the relocation project cannot be compromised with. Furthermore, completing the project before the scheduled time will add more value and standard to the project management.
|
Task Name |
Cost |
Resource Names |
|
Office Relocation Project |
$511920 |
|
|
Start Project |
$0.00 |
|
|
Feasibility Plan |
$94,000.00 |
|
|
Relocation Planning |
$32,400.00 |
Business analyst, project manager |
|
Budget Planning |
$30,800.00 |
Architect team, Business analyst, project manager |
|
relocation Project Scheduling |
$30,800.00 |
Architect team, Business analyst, project manager |
|
Requirement identification |
$52,400.00 |
|
|
Need of new office location |
$15,200.00 |
|
|
Analysis of Customer |
$9,600.00 |
Business Analyst |
|
Structure of Office |
$5,600.00 |
Architect team |
|
Identification of Project Constraints |
$25,200.00 |
Business analyst, project manager |
|
Staffing Plan |
$12,000.00 |
project manager |
|
Selection of New Location |
$34,000.00 |
|
|
Lease/ Contract new facility |
$6,000.00 |
legal advisors |
|
Access Facility Agreement of the new location |
$19,600.00 |
Business analyst, legal advisors |
|
Notify Realtor |
$8,400.00 |
legal advisors |
|
Design of New Office |
$281,120.00 |
|
|
Architectural Design |
$200,320.00 |
|
|
Interior Design |
$191,520.00 |
|
|
Cubicles |
$17,640.00 |
Architect team, carpenters, Electrical Workers, Furniture |
|
Open Areas |
$22,680.00 |
Architect team, carpenters, Electrical Workers, Furniture |
|
Reception |
$27,720.00 |
Architect team, carpenters, Electrical Workers, Furniture |
|
Meeting Rooms |
$22,680.00 |
Architect team, carpenters, Electrical Workers, Furniture |
|
Offices |
$20,160.00 |
Architect team, carpenters, Electrical Workers, Furniture |
|
Employee Areas |
$20,160.00 |
Architect team, carpenters, Electrical Workers, Furniture |
|
Offices |
$20,160.00 |
Architect team, carpenters, Electrical Workers, Furniture |
|
Bathrooms |
$22,680.00 |
Architect team, carpenters, Electrical Workers, Furniture |
|
Computer Room |
$17,640.00 |
Architect team, carpenters, Electrical Workers, Furniture |
|
Exterior Design |
$8,800.00 |
|
|
Parking Area |
$8,800.00 |
Architect team |
|
Interior Design |
$62,720.00 |
|
|
Furnishings |
$15,680.00 |
carpenters, Electrical Appliances, Electrical Workers |
|
Lighting |
$15,680.00 |
carpenters, Electrical Appliances, Electrical Workers |
|
Fittings |
$17,640.00 |
carpenters, Electrical Appliances, Electrical Workers |
|
Flooring |
$13,720.00 |
carpenters, Electrical Appliances, Electrical Workers |
|
Communications Requirements |
$16,640.00 |
|
|
Voice Network |
$10,880.00 |
|
|
Communication Lines |
$10,880.00 |
Electrical appliances, Electrical Workers |
|
Computer Network |
$5,760.00 |
|
|
Internet |
$4,320.00 |
Electrical workers |
|
Electrical |
$720.00 |
Electrical workers |
|
Cabling |
$720.00 |
Electrical workers |
|
Security System |
$1,440.00 |
|
|
Physical security |
$720.00 |
Electrical workers |
|
Network security |
$720.00 |
Electrical workers |
|
Relocate Existing Office |
$22,800.00 |
|
|
Packing Materials purchase |
$2,000.00 |
Business analyst, Furniture |
|
Office relocate |
$4,000.00 |
|
|
Insurance |
$1,200.00 |
legal advisors |
|
Vendor selection |
$2,800.00 |
Business analyst, legal advisors |
|
Staff packing |
$13,440.00 |
|
|
Network Hardware |
$3,360.00 |
Electrical appliances, Electrical workers, project manager |
|
Paperwork |
$3,360.00 |
Electrical appliances, Electrical workers, project manager |
|
backup Data |
$3,360.00 |
Electrical appliances, Electrical workers, project manager |
|
PC’s |
$3,360.00 |
Electrical appliances, Electrical workers, project manager |
|
Cleaning Existing Office Area |
$3,360.00 |
Electrical appliances, Electrical workers, project manager |
|
New Location office |
$25,600.00 |
|
|
Staff Unpacking |
$5,120.00 |
Architect team, Business analyst, Electrical workers, project manager |
|
Setting Up PCs |
$5,120.00 |
Architect team, Business Analyst, Electrical workers, project manager |
|
Setting up the internet connectivity |
$5,120.00 |
Architect team, Business Analyst, Electrical workers, project manager |
|
Network implementation |
$5,120.00 |
Architect team, Business Analyst, Electrical workers, project manager |
|
Start Business at new location |
$5,120.00 |
Architect team, Business Analyst, Electrical workers, project manager |
|
Stop Project |
$2,000.00 |
project manager |
Figure: Time Phase Budget
(Source: Created by Author in MS Project)
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