Progress Report For Family Relocation
Questions:
The purpose of this report is to accommodate a number of changes in the scenario of house relocation project. As per the initial conditions provided in the scenario, Jeff and Kelly need to relocate from Sunshine Coast to Perth due to a change in job of Jeff. Accordingly, they have to let go of the rental in Sunshine Coast and take a new rental apartment in Perth. As per the initial conditions, the schedule was developed and finalized regarding the entire relocation process. However, as per the latest update, there are certain constraints added including illness of Kelly, breakdown of luggage truck, unavailability of hotels in Perth after 27th January and others. As a result, the overall schedule has to be altered to suit the needs of Jeff and Kelly.
Before incorporating the changes in the schedule, the following was the schedule status for the project.
|
Task Name |
Duration |
Start |
Finish |
Resource Names |
Cost |
|
New schedule with adjustment for relocation of the family |
22 days |
Wed 1/2/19 |
Wed 1/23/19 |
$14,968.00 |
|
|
Initiation |
5 days |
Wed 1/2/19 |
Sun 1/6/19 |
$0.00 |
|
|
Developing the initial plan for relocation |
1 day |
Wed 1/2/19 |
Wed 1/2/19 |
Kelly & Jeff |
$0.00 |
|
Identifying proper date for re-location |
1 day |
Thu 1/3/19 |
Thu 1/3/19 |
Kelly & Jeff |
$0.00 |
|
Consult about relocation with the planner |
1 day |
Fri 1/4/19 |
Fri 1/4/19 |
Kelly & Jeff |
$0.00 |
|
Date confirmation |
2 days |
Sat 1/5/19 |
Sun 1/6/19 |
Kelly & Jeff |
$0.00 |
|
Milestone 1: Completing the initial plan |
0 days |
Sun 1/6/19 |
Sun 1/6/19 |
$0.00 |
|
|
Planning |
4 days |
Mon 1/7/19 |
Thu 1/10/19 |
$3,840.00 |
|
|
Identifying the project activities |
1 day |
Mon 1/7/19 |
Mon 1/7/19 |
Event Planner |
$960.00 |
|
Making schedule for relocation |
1 day |
Tue 1/8/19 |
Tue 1/8/19 |
Event Planner |
$960.00 |
|
Planning for the contingency |
1 day |
Wed 1/9/19 |
Wed 1/9/19 |
Event Planner |
$960.00 |
|
Allocating the required resources |
1 day |
Thu 1/10/19 |
Thu 1/10/19 |
Event Planner |
$960.00 |
|
Milestone 2:Getting approval |
0 days |
Thu 1/10/19 |
Thu 1/10/19 |
$0.00 |
|
|
Pre-relocation activities |
8.5 days |
Fri 1/11/19 |
Sat 1/19/19 |
$7,140.00 |
|
|
Hiring packers and movers |
1 day |
Fri 1/11/19 |
Fri 1/11/19 |
Kelly & Jeff |
$0.00 |
|
Packing the necessary belongings |
1 day |
Sat 1/12/19 |
Sun 1/13/19 |
Packers[200%],Packaging Cost[1] |
$2,700.00 |
|
Selling the items that are not needed |
1.5 days |
Sat 1/12/19 |
Sun 1/13/19 |
Event Planner[200%] |
$2,880.00 |
|
Getting pre-mortgage |
2 days |
Sun 1/13/19 |
Tue 1/15/19 |
Kelly & Jeff, Mortgage Cost[1] |
$1,560.00 |
|
Keeping Copious Notes |
1 day |
Tue 1/15/19 |
Wed 1/16/19 |
Kelly & Jeff |
$0.00 |
|
Applying for the school |
2 days |
Wed 1/16/19 |
Fri 1/18/19 |
Kelly & Jeff |
$0.00 |
|
Relocation to the old apartment |
1 day |
Fri 1/18/19 |
Sat 1/19/19 |
$0.00 |
|
|
Milestone 3:Vaacting the old house |
0 days |
Sat 1/19/19 |
Sat 1/19/19 |
$0.00 |
|
|
Post Relocation |
4.5 days |
Sat 1/19/19 |
Wed 1/23/19 |
$3,988.00 |
|
|
Moving to hotel until commencement of new house |
0 days |
Sat 1/19/19 |
Sat 1/19/19 |
$0.00 |
|
|
Arriving to the new house |
1 day |
Sat 1/19/19 |
Sun 1/20/19 |
Kelly & Jeff |
$0.00 |
|
Receiving items that are needed |
0.5 days |
Sun 1/20/19 |
Sun 1/20/19 |
Movers, Transportation Cost[1] |
$3,388.00 |
|
Unpacking and shifting commodities |
1 day |
Mon 1/21/19 |
Mon 1/21/19 |
Packers |
$600.00 |
|
Aligning day-to-day activities |
2 days |
Tue 1/22/19 |
Wed 1/23/19 |
$0.00 |
|
|
Milestone 4: Project closure |
0 days |
Mon 1/21/19 |
Mon 1/21/19 |
$0.00 |
However, there are certain changes in the scenario due to some unforeseen incidents like flu of Kelly, breakdown of luggage truck en route, Australia Day celebration at Perth and others. As a result, certain changes had to be made in the overall scenario that are shown in the following table.
|
Task Name |
Duration |
Start |
Finish |
|
Revised Schedule for the Relocation |
30.5 days |
Wed 1/2/19 |
Fri 2/1/19 |
|
Initiation |
5 days |
Wed 1/2/19 |
Sun 1/6/19 |
|
Developing the initial plan for relocation |
1 day |
Wed 1/2/19 |
Wed 1/2/19 |
|
Identifying proper date for re-location |
1 day |
Thu 1/3/19 |
Thu 1/3/19 |
|
Consult about relocation with the planner |
1 day |
Fri 1/4/19 |
Fri 1/4/19 |
|
Date confirmation |
2 days |
Sat 1/5/19 |
Sun 1/6/19 |
|
Milestone 1: Completing the initial plan |
0 days |
Sun 1/6/19 |
Sun 1/6/19 |
|
Planning |
4 days |
Mon 1/7/19 |
Thu 1/10/19 |
|
Identifying the project activities |
1 day |
Mon 1/7/19 |
Mon 1/7/19 |
|
Making schedule for relocation |
1 day |
Tue 1/8/19 |
Tue 1/8/19 |
|
Planning for the contingency |
1 day |
Wed 1/9/19 |
Wed 1/9/19 |
|
Allocating the required resources |
1 day |
Thu 1/10/19 |
Thu 1/10/19 |
|
Milestone 2:Getting approval |
0 days |
Thu 1/10/19 |
Thu 1/10/19 |
|
Pre-relocation activities |
18 days |
Fri 1/11/19 |
Mon 1/28/19 |
|
Hiring packers and movers |
1 day |
Fri 1/11/19 |
Fri 1/11/19 |
|
Packing the necessary belongings |
1 day |
Sat 1/12/19 |
Sun 1/13/19 |
|
Selling the items that are not needed |
1.5 days |
Sat 1/12/19 |
Sun 1/13/19 |
|
Getting pre-mortgage |
2 days |
Sun 1/13/19 |
Tue 1/15/19 |
|
Keeping Copious Notes |
1 day |
Tue 1/15/19 |
Wed 1/16/19 |
|
Admit Kelly in Hospital |
0 days |
Tue 1/15/19 |
Tue 1/15/19 |
|
Bed Rest for Kelly in Hospital |
14 days |
Tue 1/15/19 |
Mon 1/28/19 |
|
Applying for the school |
2 days |
Wed 1/16/19 |
Fri 1/18/19 |
|
Relocation to the old apartment |
1 day |
Fri 1/18/19 |
Sat 1/19/19 |
|
Milestone 3:Vaacting the old house |
0 days |
Sat 1/19/19 |
Sat 1/19/19 |
|
Relocation |
13 days |
Sat 1/19/19 |
Fri 2/1/19 |
|
Moving to hotel until Kelly is fit |
9 days |
Sat 1/19/19 |
Mon 1/28/19 |
|
Arriving at Perth |
0 days |
Mon 1/28/19 |
Mon 1/28/19 |
|
Receiving items that are needed |
0.5 days |
Tue 1/29/19 |
Tue 1/29/19 |
|
Unpacking and shifting commodities |
1 day |
Tue 1/29/19 |
Wed 1/30/19 |
|
Aligning day-to-day activities |
2 days |
Wed 1/30/19 |
Fri 2/1/19 |
|
Milestone 4: Project closure |
0 days |
Wed 1/30/19 |
Wed 1/30/19 |
The revised table shows four activities have been modified / added in order incorporate the changes in the scenario. These activities include hospital admission for Kelly, moving of Jeff and rest of the family to the hotel until Kelly is fit and relocation to Perth on a different date.
As new activities have been added to the overall schedule, there are also changes in the resources. The changed resources are shown in the following table.
|
Task Name |
Duration |
Resource Names |
Cost |
|
Revised Schedule for the Relocation |
30.5 days |
$16,468.00 |
|
|
Initiation |
5 days |
$0.00 |
|
|
Developing the initial plan for relocation |
1 day |
Jeff |
$0.00 |
|
Identifying proper date for re-location |
1 day |
Jeff |
$0.00 |
|
Consult about relocation with the planner |
1 day |
Jeff |
$0.00 |
|
Date confirmation |
2 days |
Jeff |
$0.00 |
|
Milestone 1: Completing the initial plan |
0 days |
$0.00 |
|
|
Planning |
4 days |
$3,840.00 |
|
|
Identifying the project activities |
1 day |
Event Planner |
$960.00 |
|
Making schedule for relocation |
1 day |
Event Planner |
$960.00 |
|
Planning for the contingency |
1 day |
Event Planner |
$960.00 |
|
Allocating the required resources |
1 day |
Event Planner |
$960.00 |
|
Milestone 2:Getting approval |
0 days |
$0.00 |
|
|
Pre-relocation activities |
18 days |
$8,640.00 |
|
|
Hiring packers and movers |
1 day |
Jeff |
$0.00 |
|
Packing the necessary belongings |
1 day |
Packers[200%],Packaging Cost[1] |
$2,700.00 |
|
Selling the items that are not needed |
1.5 days |
Event Planner[200%] |
$2,880.00 |
|
Getting pre-mortgage |
2 days |
Jeff, Mortgage Cost[1] |
$1,560.00 |
|
Keeping Copious Notes |
1 day |
Jeff |
$0.00 |
|
Admit Kelly in Hospital |
0 days |
$0.00 |
|
|
Bed Rest for Kelly in Hospital |
14 days |
$1,500.00 |
|
|
Applying for the school |
2 days |
Jeff |
$0.00 |
|
Relocation to the old apartment |
1 day |
$0.00 |
|
|
Milestone 3:Vaacting the old house |
0 days |
$0.00 |
|
|
Relocation |
13 days |
$3,988.00 |
|
|
Moving to hotel until Kelly is fit |
9 days |
$0.00 |
|
|
Arriving at Perth |
0 days |
Jeff |
$0.00 |
|
Receiving items that are needed |
0.5 days |
Movers, Transportation Cost[1] |
$3,388.00 |
|
Unpacking and shifting commodities |
1 day |
Packers |
$600.00 |
|
Aligning day-to-day activities |
2 days |
$0.00 |
|
|
Milestone 4: Project closure |
0 days |
$0.00 |
It can be seen that an additional $1500 has been added to the budget for compensating the hospital costs for Kelly. As a result of this additional cost, the total expenses exceed the total budget agreed for the purpose of the project.
There are four main adjustments made in the schedule. These adjustments are shown below.
|
WBS |
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
Cost |
|
3.6 |
Admit Kelly in Hospital |
0 days |
Tue 1/15/19 |
Tue 1/15/19 |
$0.00 |
||
|
3.7 |
Bed Rest for Kelly in Hospital |
14 days |
Tue 1/15/19 |
Mon 1/28/19 |
19 |
$1,500.00 |
|
WBS |
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
Cost |
|
4.1 |
Moving to hotel until Kelly is fit |
9 days |
Sat 1/19/19 |
Mon 1/28/19 |
23 |
$0.00 |
|
|
4.2 |
Arriving at Perth |
0 days |
Mon 1/28/19 |
Mon 1/28/19 |
25,20 |
Jeff |
$0.00 |
Thus the changes include admission of Kelly to hospital, bed rest of Kelly in hospital, Jeff staying hotel till Kelly is fit and finally relocation to Perth on a different date than previously decided. These changes have been made in such a way that it does not affect the total duration of the project and Jeff and his children will be able to join their office and schools respectively.
I have learnt the handling and management of work packages within a project efficiently. I have learnt how to make changes in the overall project schedule and new tasks within the existing tasks such that they do not affect the project in any way. I have also gained problem solving abilities that will help in my future ventures as well.
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