Online Streaming Media Player | Project Charter

Mission and Vision

The mission of the organization is to deliver a new system with extensive content and a new revenue system in which the clients will pay subscription fees for accessing contents. As per the mission, a new media database will be created and connected to the company website while a client application will be provided to the subscribers who will be able to access the contents through this application. If sufficient amount of client can be gained, the entire revenue structure of the company will grow resulting in the increase in annual profits.

The vision of the company is to enter online streaming market with the aim to provide the customers with high quality as well as informative contents at minimal subscription price.

The main goal of the company is to establish a client based application software through which, the clients will be able to access a huge variety of streaming and interactive contents given they have subscribed for the services. Through this system, the company will be able to gain revenue from the subscription prices taken from the clients.

The objectives of the project are as follows.

• To develop a media server through which all video contents will be streamed
• To design and develop an online application through which the clients will be able subscribe and access the video contents
• To prepare and develop a subscription structure based on time period (monthly / yearly)
• To include an online payment feature in the application
• To test the accessibility of the application from different web browsers and smartphones
• To complete the project within a time period of 6 months
• To complete the project within a pre set budget of $700,000

Project Scope Statement

As per the requirements of the project, there can be number of in scope and out scope items that are specified as follows.

In Scope:-

• Development of the online application is within the scope of the project.
• Development of the media server is within the scope of the project.
• Preparation of subscription structure is within the scope of the project.
• Promotion of the application among the existing and projected customer bases is within the scope of the project.
• Contract signing with various media distributors is within the scope of the project.

Out Scope:-

• Development of business strategy is out of scope of this project.
• Analysis of market and future predictions are out of scope of this project.

Project Assumptions

In order to develop the project charter, a number of assumptions have been made that are as follows.

• It has been assumed that the allocated budget of $700,000 will be sufficient for the project.
• It has been assumed that the expended amount can be recovered within a time period of 2 years.
• It has been assumed that 6 months will be sufficient for the completion of the project.
• It has been assumed that all the necessary features and requirements can be incorporated within the system.

Project Constraints

The constraints of the project are as follows.

• Although a cost benefit has been estimated from the project, chances of reaching such values are less due to a number of risk factors including lack of client interest, high competition in market and others.
• In spite of addition of the variety of features, the success of the project is not 100% ensured.
• There might be copyright and imaging rights issues if contents are streamed in the application without the prior permission of artists / content creators.

 Summary Budget

The summary budget for the project is shown in the following table.

Resource	Estimated Cost
Hardware for Developers	$50,000
Software for Developers	$100,000
Stakeholder Wages	$250,000
Developer Costs	$150,000
Consultancy Costs	$50,000
Licensing and Other Costs	$100,000
TOTAL	$700,000

Start and End Dates for Each Sprint

The start and end dates for each sprint of the project are shown in the following table.

Task Name	Duration	Start	Finish
Development of Online Streaming Media Player	134 days	Mon 4/30/18	Thu 11/1/18
Project Planning	10 days	Mon 4/30/18	Fri 5/11/18
Survey of Current Business System	2 days	Mon 4/30/18	Tue 5/1/18
Board Meeting	1 day	Wed 5/2/18	Wed 5/2/18
Determination of Mission and Vision	2 days	Thu 5/3/18	Fri 5/4/18
Prepare Project Plan	4 days	Mon 5/7/18	Thu 5/10/18
Authorization of the Project	1 day	Fri 5/11/18	Fri 5/11/18
Project Initiation	17 days	Mon 5/14/18	Tue 6/5/18
Appoint Stakeholders for Project	2 days	Mon 5/14/18	Tue 5/15/18
Develop Project Charter	5 days	Wed 5/16/18	Tue 5/22/18
Determine Project Scope	1 day	Wed 5/23/18	Wed 5/23/18
Create List of Deliverables	1 day	Thu 5/24/18	Thu 5/24/18
Make Assumptions	1 day	Fri 5/25/18	Fri 5/25/18
Evaluate Constraints	1 day	Mon 5/28/18	Mon 5/28/18
Develop Project Schedule	2 days	Tue 5/29/18	Wed 5/30/18
Estimate Project Budget	3 days	Thu 5/31/18	Mon 6/4/18
Approval of Project Plan	1 day	Tue 6/5/18	Tue 6/5/18
Project Execution	96 days	Wed 6/6/18	Wed 10/17/18
Assign Roles to Stakeholders	2 days	Wed 6/6/18	Thu 6/7/18
Hire Developers	4 days	Fri 6/8/18	Wed 6/13/18
Procure Budget for Project	2 days	Thu 6/14/18	Fri 6/15/18
Initiate Development	1 day	Mon 6/18/18	Mon 6/18/18
Prepare List of Features to be Added	2 days	Tue 6/19/18	Wed 6/20/18
Develop Media Database	20 days	Thu 6/21/18	Wed 7/18/18
Add All Required Features	15 days	Thu 7/19/18	Wed 8/8/18
Develop Client Application	30 days	Thu 8/9/18	Wed 9/19/18
Connect Application with Database	5 days	Thu 9/20/18	Wed 9/26/18
Run the System	2 days	Thu 9/27/18	Fri 9/28/18
Analyze Errors	2 days	Mon 10/1/18	Tue 10/2/18
Address Errors	4 days	Wed 10/3/18	Mon 10/8/18
Risk Management	4 days	Tue 10/9/18	Fri 10/12/18
Final Testing	2 days	Mon 10/15/18	Tue 10/16/18
Project Handover	1 day	Wed 10/17/18	Wed 10/17/18
Project Closing	11 days	Thu 10/18/18	Thu 11/1/18
Review of Project	5 days	Thu 10/18/18	Wed 10/24/18
Appraisal	2 days	Thu 10/25/18	Fri 10/26/18
Approval of Project Report	2 days	Mon 10/29/18	Tue 10/30/18
Stakeholder Sign Off	1 day	Wed 10/31/18	Wed 10/31/18
Official Closing	1 day	Thu 11/1/18	Thu 11/1/18

The objectives of the project that must be fulfilled are shown in the following work breakdown structure.

Figure 1: Work Breakdown Structure Showing Objectives of Project

The deliverables and milestones of the project including the proposed schedule for each sprint are shown in the following Gantt chart.

The project management methodology to be followed for the project is Agile Scrum PM Methodology. This methodology framework will perfectly fit the requirements of the project as it will follow a specific execution structure as mentioned in Scrum method. Before starting the project, Scrum will allow the organization to develop a vision statement and a set of project goals and objectives. Based on these specifications, the project sprints will be determined within a fixed set of timeline. Within this timeline, the project sprints will be executed and then evaluated for further changes and additional requirements.

The project will have a suitable governance structure that will require the stakeholders of the project to manage and govern different aspects of the project. There are four main stakeholders of the project, namely the project manager, promoter, chief financial officer and chief information officer. Since their duties are allocated in different aspects of the project, they also need to govern these aspects so that the project does not go out of scope or any problems and issues can be promptly addressed and solved.

Roles and Responsibilities

The roles and responsibilities of the stakeholder in the project are as follows.

Stakeholder Name	Designation	Duty
PLEASE FILL	Project Manager	Preparation of charter, management of entire project
Tristan Bard	Main Promoter / Supporter	Approval of project, promotion of project
Elijah Z. Money	Chief Financial Officer	Management of project funds
Ignatius T. Shoppe	Chief Information Officer	Business analytics, providing suggestions regarding the system

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