WHS Risk Management And Legislation Planning

Identifying and Seeking Expert Advice

WHS risk management analysis

Task 1

• Selection and recruitment policy: ensure that the best personnel are employed. These people will ensure the culture, values, and goals of WHS are followed.
• Training procedure: no discrimination while training the employees.
• Consultation criteria: ensure employees are consulted when any safety systems are to be implemented(Baird, 2016). Proper consultation strategies are to be put in place.
• WHSMS policy: provide risk evaluation assessments, conduct surveys to identify hazards and also ensure full control of these hazards.
• Record keeping policy:  Proper record keeping and ensuring records are easy to retrieve. These policies will also ensure there are confidentiality, privacy and adequate security to documents.

• There will be a transparent, professional, timely selection and recruitment of employees(Robson, 2007). The process of recruitment will be highly scrutinized to ensure there is no discrimination against people.
• Safety representatives of WHS systems must be selected to represent the workers in the organization.
• Workers in the organization must be consulted to explain how safety or health issues are going on in the organization.
• In case of reasonable problems from the workers about their health or safety matters, then they should be offered the right to stop operating since their health is the utmost concern.
• Inspectors should be appointed so that in case a dispute arises regarding a certain operation on WHS systems the party affected will be assisted.
• Appointing of professionals or experts in the safety department should also be a topmost task by the company(Akpan, 2011). These people will act as inspectors capable of identifying and preventing hazardous events. They should be issued with company identity cards with their names and roles for easier identification.

The table below will help in classifying the different roles of all the people in the organization.

Role	Responsibilities Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Accountabilities
Senior managers	Ensuring all the policies and procedures in the organization are implemented effectively and aid the senior supervisors in executing operations as well as evaluating their operations	Chief Executive Officer
Store managers	Ensuring all the policies and procedures effected comply with the area conduct. This will be done by supervising and offering adequate training to the employees. Provide employee consultation with regard to their health and safety conditions.	COO
Employees	Abide by the policies and procedures in WHS that will ensure they have the best safety conditions.	managers
Contractors	Comply with the procedures of the organization as well as ensuring proper health and safety measures are put in place.	managers

Some of the financial resources that will ensure effective management of health and safety will include the following:

• Costs to acquire new personnel.
• Cleaning costs.
• Training costs.
• Machinery replacement costs.
• Storage costs.

Some of the human resources will include the following:

• Training personnel
• Risk assessors
• Consultants
• Store managers
• Consultants

• The performance management:

At the end of each probation duration, each and every employee is handed his/her own performance plan (Conghua Xue, 2017). Later on, they will be given the personal review on every July or August for the rest of their years in the organization.

Employee performance assessments are done twice annually. A review did either January or February assesses the progress of each employee achievements towards his/her on plan targets.

• Accidents and emergency issues management:

All accidents must be reported to the health representatives regardless of their level of efficiency. He/she then takes proper actions as per the WHS policy of Wollongong.

PCUBs management: this stands for personnel conducting business. These are the hardware or the workplace itself.

Officers: These are the persons in charge of the hardware. These are the senior managers, directors and the chief executive officers.

Workers: These are the people required to take care of their own health and safety as well as ensuring all the other people are not affected by their operations in the workplace. They must follow the rules and policies of the PCBUs as well as comply with the WHS regulations (Zanko, 2012). These people are the employees, checkout staffs, administrations and the consultants.

Volunteers: The volunteer workers in these organization have the same duty as the workers.

WHS professionals: These are the people in the organization who have various qualifications and perform different tasks in ensuring the organization is safe and healthy. The tasks will include engineering, medicine tasks, hygiene services and risk managing.

• Why this WHS management system is efficient?

This system is more specific as opposed to the initial one. Every person has a defined role and responsibility in ensuring the workplace is safe and healthy.

TASK 2

Some of the policies that need to be included in this assessment will include the following:

• Selection and recruitment policy: ensure that the best personnel are employed. These people will ensure the culture, values and goals of WHS are followed.
• Training procedure: no discrimination while training the employees.
• Consultation criteria: ensure employees are consulted when any safety systems are to be implemented (Gheorghe, 2017). Proper consultation strategies are to be put in place.
• WHSMS policy: provide risk evaluation assessments, conduct surveys to identify hazards and also ensure full control of these hazards.
• Record keeping policy:  Proper record keeping and ensuring records are easy to retrieve. This policy will also ensure there are confidentiality, privacy and adequate security to documents.

Legislation process:

• The work Health and safe act of 2011
• The work health and safe regulation NSW

 Code of conduct:

• Hazardous tasks: On 7^thof December 2010, a code of this practice was released to the public for consultation. It was endorsed on the 10^th of August the year 2011 by the ministry of workplace relations.
• First aid: This code came into practice on 18^thof July 2014 after just being approved.
• Noise:  It was approved on 16^thof December the year 2011. It came into practice on 1^st January 2012. It was put in place to prevent noise as well as prevent hearing loss.
• Consultation: the notice for the approval of this code was published in NSW government gazette termed as Work Health and safety consultation cooperation and coordination(OHS Solutions, 2001). It was put into practice on 1^st of January the year 2012.

Risk identification: it involves finding situations and things that could damage people. These hazards rise from the aspects of work and how they interact with the organization. These include environment, work tasks, work management and design.

Risk assessment: It helps determine what could happen in case a certain hazard occurs or what are the possibilities of a certain hazard occurring (Baird, 2016). It helps determine the severity of the risk, whether the measures put to control the risk are efficient, actions to control the occurrence of risk, urgency of the control measures. The assessment of risks will depend on the type of information provided, the resources available. This procedure maybe simple discussion with the employees or even involve complex analysis such as using tools recommended by experts.

Planning Meetings to Inform Affected Workers

Risk controlling: This is by far the most fundamental step in risk management. It will involve full elimination of the risks or just minimizing risks. Representatives and workers must be well consulted in this step (Kuusisto, 2000). Their previous experience will be essential in making choices on the effective measures for risk control. Since there are many ways to eliminate risks the most effective ones should be chosen. Effective risk controlling measures will ensure there is the total elimination of risks or help minimize risk extent. A single risk control measure may be used or several measures may be combined to produce best results. It should also be noticed that some challenges are easy to fix while others need a lot of time and effort to eliminate. So those issues that need a lot of time and efforts will need to be prioritized.

• Safety matters: during risk identification, risk assessment and risk control then the managers will have to consult with their works. The previous situations experienced by these workers will help you determine the best and most effective way to deal with risks.
• Interventions and controls: proper and regular consultation of the managers to the workers and contractors must always be done. This will help the management to gain adequate details and information about the type of hazards affecting them. This will then help the organization make appropriate decisions on how to deal with the issues at hand. The workers affected are also given a chance to express themselves to the management. They will then provide views which are then assessed.
• Confliction restoration: the best method to solve issues in an organization will be to first consult with the parties concerned on what brought up the conflicts then they will easily be dealt with(Jonathan, 2016). Disagreements in an organization will occur between workers, management, health representatives and the contractors.

Proper record storage of information must be done in an organization. The type of information that must be well stored will include the following:

• Type of risks identified, assessed and the measures put in place to control the risks.
• When and how the measures to control will be put in place, monitored and evaluated adequately.
• The people who were consulted, that is, the workers, contractors, help representatives et cetera.
• The proper records of training, recruiting and employee assessments
• The records on plan adjustments.

The table below will help in analyzing how to keep records in this organization

Date:	How implementation of the controls will take place?	When will this be completed?
Due date
Action by the supervisors
Location:	What other controls will be needed?
How efficient are the existing controls?
What is the risk level?
What is the probability that the hazardous event will occur?
What is the damage that the hazard will cause?
Hazard

Timeline	Resources	Action
30th  August 2015	$5,100	Hold meetings and perform several surveys as a way of identifying hazards
15th  September 2015	$25,100	Information assessment should be done then adequate consultation with the experts performed
Per Week	$30,100	Up to date information on training and operations must be provided to the employees
Per Month	$4,100	Ensure all the procedures and policies are adequately followed
Every three months	$6,100	Regular scrutiny of records to identify possible risks

Storage and handling of dangerous goods:

The first thing to do in this procedure is to identify the products that may be hazardous. Then identify the person who has the expertise to deal with this kind of products. Identification of the possible remedies to the risk posed by the products should also be addressed. The necessary procedures that must be followed when dealing with the goods must also be relayed efficiently (Khan, 2014). Then the risks are again identified, assessed and controlled. Lastly, a monitoring and reviewing of the measures put in place during controlling must be done. In case of any emergencies, the managers must be well prepared.

Eliminating risks is the most efficient way to improve an organization. Though, that does not always occur managers have to try a hard enough to minimize the risks. In a warehouse situation, managers will try hard enough to minimize traffic hazards since people maybe congested hence minimal movement. On roads, the same must be done to minimize congestions (Baird, 2016). Pedestrians should have their own traffic routes as well as vehicles. Barriers should be set up near the organization’s entry and exit points. This will help prevent pedestrians stepping in front of cars. The existence of separate routes will ease the movement. In case some pedestrians use the routes meant for vehicles then traffic light systems must be installed that will help reduce the congestions.

Date of review	Timelines	Resources	Actions	Who	Report to whom
25 Aug 2015	Weekly	WHS experts on customer service	To provide WHS knowledge for customer service staff to work safely in the warehouse	Team leader	Human resource manager
30 Aug 2015	Monthly	WHS consultants	To train drivers to drive safely	The driver’s leader	supervisors
1 Sep 2015	Weekly	Health and safety committee representatives	To hold meetings with employees on how to improve WHS for the company	HR managers	Senior managers

Performing WHS Risk Management Analysis

Communication and consultation techniques: Organized meetings, performing of surveys, interviews are some the methods that will be used to communicate with the workers and contractors.

Monitoring of the work and health safety management.

The following will be done during monitoring of the health and safety measures in this organization:

• We will ensure that all the workers and contractors have access to the WHS plan of all the projects that the organization undertakes (Xue, 2017). We will ensure that all these workers have the chance to read, understand and acquire all the clarifications regarding the plan.
• We will ensure that we have a copy of the plan of the WHS until completion of the project.
• Regular reviewing and evaluation of the plan must also be done. In case of any mistakes then corrections must be made.

Task 3

The report on the evaluation

There are three recommendations made in this report.

Recommendations on induction and training

    The senior manager must work with all the other managers in various departments to ensure that a particular induction process is executed before work begins.

The induction process must provide information on:

• Expectations anticipated from the management plan of WHS and the procedures.
• Emergency meeting zones
• The rules of the sites
• Facilities used in the organization
• The particular hazards identified
• The construction activities that will lead to high-risk occurrence.
• Any additional information must also be provided.

 The senior manager must ensure that:

• Employees are adequately trained and competent enough for their jobs.
• Employees are well trained to face risks and they understand how to control them.
• All the workers have white card or training from other organizations.
• There is training on the site place and there is adequate training(Jonathan, 2016).
• Employees obtain external training for particular tasks.
• Workers have licenses for risks
• The contractors are well communicated to ensure employees are well trained.

The legislation, codes of practices and standards are shown below:

• Formal training programs. Four programs or types of courses are offered on health and safety training
• Certificate courses offered
• Accredited courses
• Short courses
• Professional programs

The arrangements to accredit and approve all the trained personnel with different courses is done in different states.

• The training is provided by the following:
• Unions
• Employee organizations
• Private consultants
• The organizations where they work
• Colleges and institutions of tertiary learning
• Organizations in the country’s region such as commonwealth.

Informal training programs. This is the role of the experienced supervisors who have adequate skills and adverse knowledge on the health and safety measures (Kuusisto, 2000). These supervisors will offer training to other employees in the organization. For these to be effective then the supervisors ought to have adequate training that will develop their skills.

The record and all data on the WHS management will include details about risk assessments, checklists, and forms about the management systems (Akpan, 2011). In addition, some other records in this systems will include all the information about the risk management from external sources such as health surveillance forms, external auditor’s reports or the monitoring reports.

• The records should be easily identified and traceable: whether the records are stored locally or in computers they should be easy to trace and identify. A distinct identifier should be assigned to each record.
• The records should be properly collected, indexed and filed: The records should be properly collected for easy filling and indexed at a later stage(Robson, 2007). Indexing of the records will be done with regard to the type of record and the type of security needed. An order of arrangement should be followed when filing the records. The type of record or file will determine the type of filing system in place. Indexing of files reduces the risk of losing the data as well as increases the retrieval level. The local records index on WHS will help file the records collected locally to ensure easy retrieval.
• Proper maintenance and storage of the records: the storage and maintenance of the records should be in regard to the records management policy and guidelines. Any external records such as audits and notices will be stored properly.
• There should be maximum privacy, confidentiality and quick access to data: all the data stored shall follow the records policy(Akpan, 2011). Any documented recorded as confidential will have a high level of restriction to access. Only authorized people will be allowed to access such type of information.

Protection of the documents: most electronic records are controlled by the type of security system in the organization. The different levels of security will help secure data to a certain extent. Any adjustments in the levels will only be made by the IT experts, not other people. Other related information on how to protect data against damage and loss will be found in the records management policy and guidelines.

Retrieval of information: appropriate mechanisms in the management systems will be used to retrieve data.  Electronics systems will be helpful in retrieving data that is electronically stored. Manually processes will be efficient in retrieving hardcopy information. Only people with authority will be allowed to access and retrieve the certain type of classified information.

Session	Suggested content for the session	Time/ Date
Morning tea	Introduction of the new mates	9:00- 10:00 Aug17
On the job coaching	Coach employees on the spot on how to improve LTI	Aug  20
Mentoring	Give employees helping hands on encouraging them to speak out their opinions	12:00 – 14:00 Sep 1
Video watching	Show employees what to do and what not to do in a graphic way	11:30- 12:30 Sep3
Job-swap	Let managers and workers swap their roles for a while and to better understand each other’s’ needs	9:30-11:30 Sep 10
Shadowing	shadowing another employee to see how they do it and what’s involved	14:00-16:00 Sep 20

Session	Suggested content for the session	Time/ Date
Morning tea	Introduction of the new mates	9:00- 10:00 Aug17
On the job coaching	Coach employees on the spot on how to improve LTI	Aug  20
Mentoring	Give employees helping hands on encouraging them to speak out their opinions	12:00 – 14:00 Sep 1
Video watching	Show employees what to do and what not to do in a graphic way	11:30- 12:30 Sep3
Job-swap	Let managers and workers swap their roles for a while and to better understand each other’s’ needs	9:30-11:30 Sep 10
Shadowing	shadowing another employee to see how they do it and what’s involved	14:00-16:00 Sep 20

 

References

Akpan, E., 2011. Effective Safety and Health Management Policy for Improved Performance of Organizations in Africa. International Journal of Business and Management, 6(3), pp. 5-10.

Baird, D., 2016. The Implementation of a Health and Safety Management System and its Interaction with Organisational/Safety Culture: An Industrial Case Study. Journal of Policy and Practice in Health and Safety, 3(1), pp. 7-11.

Catalin Gheorghe, 2017. Study regarding the Steps of Occupational Health in Safety Management System. International Journal of Economics and Management Systems, 2(1), pp. 5-9.

Conghua Xue, L. T. a. D. W., 2017. Who is dominant? Occupational Health and Safety management in Chinese shipping. Journal of Industrial Relations, 59(1), pp. 8-12.

Jonathan, G. K., 2016. Maintaining Health and Safety at Workplace: Employee and Employer’s Role in Ensuring a Safe Working Environment. Journal of Education and Practice , 7(29), pp. 5-8.

Kuusisto, A., 2000. Safety Management System, Finland: Technical Research Centre of Finland.

OHS Solutions, 2001. Occupational Health and Safety Management Systems, Sydeny: National Occupational Health and Safety Commission.

Robson, L., 2007. The effectiveness of occupational health and safety management system interventions: A systematic review. Elsevier, 45(3), pp. 8-12.

Waqas Ahmed Khan, T. M. a. A. T., 2014. Occupational Health, Safety and Risk Analysis. International Journal of Science, Environment , 4(3), pp. 5-24.

Zanko, M., 2012. Occupational health and safety management in organizations: A review, Wollongong: University of Wollongong,.