Project Management Strategies For Time Inc.: Implementing Time Sheet System

Goal, Objectives, and Scope Statement for the Project

This report depicts the importance of developing project management strategies for the nominated organization Time Inc. This is an International firm which operates their software centers in around 15 countries all over the world. The steering committee of the organization is willing to implement a time sheet in all the software centers.  Project charter including project goal, objectives, scope statement, and stakeholder register with stakeholder management strategies are developed.

The goal of the project is to implement time sheet in all software center those are operated by the company. This is the responsibility of the project steering committee to design the outline of the time sheet.  In order to meet the project objectives a consultant should be hired who will assist the development of the time sheet system. A project team must be recruited for the internal and external staffs associated. In order to manage the software project processes professionals must be consulted. It is expected that, with the help of this approach a positive ROI will be obtained 5 years later than the implementation.

Objectives

• To implement a time sheet for all the software companies that are operated all over 15 countries by Time Inc.
• To define the  way through which the time is being managed by the company
• To consult with professionals to design the system in such a way so that it can satisfy the consumers

The scope of the project is to develop a Time sheet system to understand the way how the time is being utilized by all the software centers. The developers are much focused on developing a more constructive system rather than a defensive one. All the members associated to the project team will be treated similarly and concerns from the individuals are needed for successfully implementing the system. The demand of the consumers should be considered while developing the time sheet system for all the operating companies.

The graphics of the website theme was not tested individually. In addition to this, the set of technical risks due to which the project can be negatively impacted are also not defined by the project head. Apart from this, no accurate promotional activities are planned by the business analyst for promoting the time sheet system developed for the Time Inc.

Work Breakdown Structure (WBS) with dependencies WBS Task Name Duration Start Finish Predecessors Resource Names Cost 0 Project schedule for time sheet system development project 96 days Wed 8/8/18 Wed 12/19/18 $250,416.00 1    Project initiation phase 20 days Wed 8/8/18 Tue 9/4/18 $49,944.00 1.1       Developing project goal and objectives 6 days Wed 8/8/18 Wed 8/15/18 Project manager $7,200.00 1.2       Identifying project needs 5 days Thu 8/16/18 Wed 8/22/18 2 system designer $5,640.00 1.3       Requirements gathering 6 days Thu 8/23/18 Thu 8/30/18 3 Audit manager, hardware requirements ,other $21,696.00 1.4       Requirement analysis 3 days Fri 8/31/18 Tue 9/4/18 4 Business analyst, hardware requirements, other, software requirements $15,408.00 2    Project planning phase 13 days Wed 9/5/18 Fri 9/21/18 $28,984.00 2.1       Communication plan 6 days Wed 9/5/18 Wed 9/12/18 5 Business analyst, other $16,320.00 2.2       Stakeholder management plan 3 days Thu 9/13/18 Mon 9/17/18 7 system designer, other $7,704.00 2.3       Risk management planning 2 days Tue 9/18/18 Wed 9/19/18 8 Project manager $2,400.00 2.4       Establishing business strategies 2 days Thu 9/20/18 Fri 9/21/18 8,9 Business analyst $2,560.00 3    Project execution phase 23 days Mon 9/24/18 Wed 10/24/18 $49,952.00 3.1       Designing the prototype for the time sheet system 8 days Mon 9/24/18 Wed 10/3/18 10 system designer $9,024.00 3.2       Coding and modeling 6 days Thu 10/4/18 Thu 10/11/18 12 system developer, hardware requirements $14,160.00 3.3       System Simulation 8 days Thu 10/4/18 Mon 10/15/18 12 system analyst, software requirements $18,368.00 3.4       Final outline of the project 7 days Tue 10/16/18 Wed 10/24/18 13,14 Project manager $8,400.00 4    Project testing phase 33 days Thu 10/25/18 Mon 12/10/18 $114,048.00 4.1       System unit testing 10 days Thu 10/25/18 Wed 11/7/18 15 system tester, hardware requirements ,software requirements $34,560.00 4.2       System integrated testing 11 days Thu 11/8/18 Thu 11/22/18 17 system tester, hardware requirements ,software requirements $38,016.00 4.3       Acceptance testing 12 days Fri 11/23/18 Mon 12/10/18 18 system tester, hardware requirements ,software requirements $41,472.00 5    Closure phase 7 days Tue 12/11/18 Wed 12/19/18 $7,488.00 5.1       Final submission of the project document 2 days Tue 12/11/18 Wed 12/12/18 19 Project manager $2,400.00 5.2       Stakeholder signoff 3 days Thu 12/13/18 Mon 12/17/18 21 Audit manager $2,928.00 5.3       Post project maintenance plan 2 days Tue 12/18/18 Wed 12/19/18 22 system analyst $2,160.00

There are different project management approaches and techniques available those are required to be eventually followed by the project head to meet the project requirement and objectives.  For the time sheet system designing project the approach which is adopted in consists of five different phases such as project initiation, planning, execution, testing and closure. At the initial phase, the business strategy including approaches and team structures should be prepared by defining the project requirements. The visual concepts with detail specifications are also approached. Again the solution will be deployed through launching detail plans, training.

Roles and responsibilities of the project team members In order to develop the time sheet system for the software operating centers the human resources hired are project manager, system developer, audit manager, system analyst, system tester, and business analyst and system designer. Apart from this, another external stakeholder who plays vital role in the project is the project sponsor. This is the role of the project sponsors to invest proper capital so that they can design the time sheet considering all security concern and other demand of the consumers. The details of the role and responsibilities of the project resources are illustrated in the below section. Resource Name Type Responsibility Project manager Work  The project manager is responsible to control and monitor the progress of the project. For tracking the progress a project status report is also designed by the project managers. Audit manager Work To complete the project within estimated budget system developer Work To design the system considering all requirement specification system tester Work To test the details system deliverables of the system system designer Work To design the outline of the time sheet system Business analyst Work To develop specific managerial and operational strategies in such a way so that it can meet the project system analyst Work To analyze the system in details

Name of the stakeholders	Impact on project	Influence	Interest
Project manager	High	Positive	To design the project considering all specification details. On the project proper control is also needed.
Audit manager	Medium	Positive	Interested to design the project budget considering all specifications
system developer	High	Positive	To develop a secured and error free system for the consumers
system tester	Medium	Positive	Test the system before its final launch in the software companies operate by Time Inc company.
system designer	High	Positive	Design the outline of the time sheet system for the software companies
Business analyst	High	Positive	The business analyst is interested to establish business strategies in such a way so that maximum business level commercial success can be obtained.
system analyst	High	Positive	To analyze the system after its implementation and execution

There are three main factors that are to be considered for the successful delivery of the project and the factors are people, process and technology.

People: The people associated to the project should play allotted job roles within estimated time. The people should also maintain the improved processes and technologies.

Process: In order to conduct the time sheet system implementation project, all step by step processes should be followed by the project executive

Technology: Besides advanced security technology, the stakeholders should utilize required supportive technologies as well. It will help the project manager to meet the project success factors.

References

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